• Application Deadline:
• Position: Controls Coordinator / Administrator II



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience



• Location Lagos




• Job Field Engineering / Technical 
  
  

Job Summary

• Coordinating compliance controls and integrity in the group


• Ensure implementation and administers


• Manages controls calendar, system access, less analytical more coordination and data management.

Activities

• Reports on Business control KPIs, Irregularity logs


• Key Activities related to Rep letters, Fixed Asset register and adhoc activities (e.g., Awareness training, oi System (oi))


• Reports to Project Controls Advisor


• Works with moderate work direction and is skilled and knowledgeable to the position.

Responsibilities

• Promoting Controls Integrity (CI) & Controls and support to raise staff control awareness


• Identifying new processes or changes and ensure all FCPA requirements are properly performed/updated and approved


• Assisting the Business Manager with key activities as required around budgeting and planning activity


• Ensuring controls catalogs are documented/updated and approved as required by Business Manager


• Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews).


• Updating & filing Delegation Of Authority Guide (DOAG), FCPA’s, MOC’s, Job Handover checklists


• Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting


• Preparing/coordinating the development of controls documentation


• Preparing monthly oi updates


• Monthly reporting of KPI Scorecards for oi & CI


• Providing awareness of Tools in developing oi System 10-1 for system practitioners


• Overseeing the management of the central External Meetings Register and reporting process


• Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group


• Distribute Communications about Records Management within the team


• Safeguarding the department or business units’ vital records


• Complete and retain for ready access both physical and electronic records


• Organizing and Departmental Shared Drive folders and allocating retention codes according to Records Retention Schedule


• Shared folder structuring/organizing/maintenance, installing and removal of access


• Organizing filing/records clean-up days – include on Controls Calendar


• Focal point for all documentation and review processes for Departmental owned contracts. Monitors Quality performance and adherence to contract Terms & Conditions


• Administering contracts by monitoring Purchase Order/Agreement end dates and expenditures.


• Raising Service Requisitions for Department/Business Unit’s owned contracts/service providers.


• Representing Department/Vendor in contract development with Procurement.


• Departmental SharePoint Site Collection Administrator.

Requirements

• Bachelor's Degree in Information Management, Business, Economics, or related degree


• Prior experience in information and record management, administration and data analysis


• Excellent written verbal, communication, presentation skills in English.


• Ability to work effectively in a virtual, multi-cultural team environment.


• Strong leadership and interpersonal influencing skills.


• Self-starter with results and schedule orientation.


• Advanced skills in MS Excel, including data validation, charting, pivot tables.


• Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint.


• Knowledge of Microsoft Access desirable.