• Application Deadline:
• Position: Document Controller



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Responsibilities

• Manage all project documentation, including engineering/technical, correspondence, project management, commercial, and legal records generated by the company, clients, and subcontractors.


• Maintain and enforce document control processes, procedures, and specifications to ensure accurate records of all official project documentation.


• Ensure the proper registration, categorization, and filing of incoming and outgoing documents.


• Regularly update and maintain document tracking logs.


• Perform quality control checks to ensure documents comply with the company and client standards, as well as project management systems.


• Distribute project documentation to internal and external stakeholders accurately and in a timely manner.


• Maintain a structured and accessible file system for all project documents.


• Expedite and monitor the status of document reviews conducted internally and externally by the project team.


• Act as the primary point of contact for document control inquiries.


• Resolve discrepancies in documentation and ensure data accuracy across systems.


• Develop and maintain a secure electronic tendering and contract document management system for project use.


• Manage access permissions for internal and external project team members to ensure the confidentiality and security of sensitive information.


• Collaborate with the Project Management team to evaluate and modify document control processes forproject specific needs.


• Provide technical support and troubleshooting for the electronic document management system.


• Assist the Project Manager in preparing project reports and summaries.


• Conduct audits and generate periodic reports to ensure compliance with document control procedures and data integrity.


• Promote adherence to all safety and compliance standards within document management processes.

Requirements

• HND / BSc in relevant courses


• 2years minimum


• ISO 9001 (QMS Internal Auditor), PMP or Prince.


• Ensure control of records and documents for traceability and irretrievability in line with ISO 9001:2008 QMS requirements.


• Excellent analytical skill.


• Self-starter, results-driven and focussed on delivery of quality deliverables on time and within budget.


• Ability to manage large volumes of documentation efficiently.


• Familiarity with industry-specific documentation standards and processes.


• Strong ability to work under pressure and meet tight deadlines.


• High level of confidentiality and professionalism.