• Application Deadline:
• Position: Workshop Administrator



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Description 

• The Workshop Administrator is responsible for providing administrative and operational support to ensure the smooth and efficient running of the mechanic workshop.


• This role involves managing customer bookings, handling job cards, tracking inventory, maintaining records, and ensuring excellent communication between mechanics, clients, and management.

Key Responsibilities

Administrative Support:

• Handle workshop correspondence, emails, and phone inquiries professionally.


• Prepare, process, and maintain job cards, work orders, and service reports.


• Assist in preparing quotes, invoices, and purchase orders.


• Maintain accurate workshop records, including customer details, vehicle history, and maintenance logs.

Customer Service & Coordination:

• Greet and assist customers, schedule vehicle repairs and services.


• Provide clients with estimated timelines and keep them updated on progress.


• Address customer inquiries, complaints, and feedback promptly and professionally.

Scheduling & Workflow Management:

• Organize and prioritize daily workshop tasks to optimize efficiency.


• Coordinate bookings and allocate jobs to mechanics based on their expertise and availability.


• Monitor job progress to ensure timely completion and adherence to schedules.

Inventory & Procurement Management:

• Monitor stock levels of spare parts, tools, and consumables.


• Place orders for supplies and ensure timely delivery from suppliers.


• Maintain accurate inventory records and reconcile discrepancies.

Financial & Documentation Management:

• Prepare and process invoices, quotes, and receipts accurately.


• Reconcile payments, handle petty cash, and maintain financial records.


• Maintain compliance with safety, environmental, and regulatory requirements.

Workshop Maintenance & Compliance:

• Ensure workshop cleanliness, organization, and adherence to safety protocols.


• Assist in developing and implementing workshop policies and procedures.

Qualifications & Skills

• Proven experience in workshop administration or a similar role in a mechanical environment.


• Excellent organizational and time-management skills.


• Strong communication and customer service abilities.


• Proficiency in MS Office Suite (Word, Excel, Outlook).


• Familiarity with vehicle parts, tools, and maintenance processes.


• Ability to multitask, prioritize tasks, and work under pressure.


• Attention to detail and problem-solving skills.