• Application Deadline:
• Position: Administrative Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Job Description

• The Administrative Assistant will provide essential support to the Admin Manager by handling clerical tasks, managing office logistics, coordinating meetings and assisting with day to day administrative duties. 


• This role requires string organizational skills, attention to details and the ability to multitask in a face-paced environment.

Key Responsibilities

Administrative Support:

• Managing office operations and maintaining smooth workflow.


• Assist with various administrative tasks such as managing schedules, booking appointments, and maintaining files.


• Coordinate meetings, events, and staff schedules to ensure smooth department operations.


• Answer phone calls, respond to emails, and handle inquiries promptly and professionally.


• Oversee daily content planning, scheduling, and posting across various platforms .

Office Management:

• Assist in Organizing company events, trade shows and promotional activities.


• Oversee the daily attendance of staff using the attendance machine.


• Ensure that all attendance records are accurate and up-to-date.


• Coordinate with Vendors, suppliers and service providers.


• Ensure cleanliness and organization of the Office space.


• Assist with various administrative tasks such as managing schedules, booking appointments, and maintaining files.

HR& Employee support:

• Assist with the on-boarding process for new hires, including providing orientation on company policies, procedures, and culture.


• Assist in the ongoing training and development of staff, ensuring they are up-to-date with new skincare products, techniques, and company procedures.


• Organize regular retraining sessions to enhance employee skills and ensure top-tier customer. service.


• Support payroll activities by ensuring that time sheets are accurately submitted and verified.


• Assist in preparing payroll reports, ensuring accuracy in wages and deductions.

Customer Support and Sales Support:

• Assist the sales and marketing teams with administrative tasks.


• Provide and track customer orders, invoices and shipments.


• Address customer inquiries and provide general support.

Compliance & Documentation:

• Ensure all company documents comply with Industry regulations and internal policies,


• Maintain Confidential records, including contracts and financial transactions.


• Assist in preparing reports for management and regulatory bodies.


• Handle employee personal information, payroll data, and sales reports with discretion.


• Adhere to company policies on privacy and data protection.

Requirements

• Candidates should possess a Bachelor's Degree in a related field with at least 2 years of work experience.