Job Description
Key Duties/Responsibilities
Stock & Supply Chain Management ·
- Ensure strict adherence to the stock requisition system to maintain optimal stock levels and prevent shortages. ·
- Monitor stock movement, prevent stockouts, and proactively manage inventory replenishment.
- Ensure adherence to the Drug Formulary and other regulatory stock guidelines.
- Oversee environmental storage conditions, ensuring compliance with temperature, humidity, and safety standards.
Reporting & Compliance ·
- Generate accurate and timely reports, including weekly stock balances, stock movement reports, stock count reports, stock-out reports, and utilization data.
- Ensure full compliance with procurement and financial policies in receipt, storage, and distribution of goods.
- Maintain and review department Standard Operating Procedures (SOPs) to drive efficiency and compliance.
- Support internal and external audits, ensuring accurate and transparent stock records.
Collaboration & Stakeholder Management ·
- Work closely with the procurement team to ensure proper documentation, including Goods Received Notes (GRNs), invoices, and requisitions.
- Partner with hospital store managers, providing guidance, training, and oversight to ensure consistent and efficient inventory management across all locations.
- Collaborate with pharmacy, laboratory, nursing, and other clinical teams to ensure the availability of necessary stock items.
Leadership & Process Improvement ·
- Supervise the central store team and provide functional oversight to hospital store supervisors.
- Initiate and lead quality improvement projects to enhance supply chain efficiency.
- Provide training and mentorship to store managers, ensuring continuous professional development.