• Application Deadline: Fri, 4 Apr 2025 00:00:00 GMT
• Position: Documentation Specialist III



• Job Type Contract



• Qualification BA/BSc/HND



• Experience 10 years



• Location Lagos




• Job Field Engineering / Technical 
  
  

Job Summary

• Responsible for leading and coordinating the documentation and information management process between the Project Team (PT) and Operations. The role ensures that all documentation required for operational readiness, startup, and long-term operations meets company specifications and contractual obligations. This position also develops the Documents for Operations (DFO) strategy, ensures compliance with document handover requirements, conducts training sessions, and oversees the implementation of information management systems to facilitate seamless documentation control.

Job Details

Job Duties/ Responsibilities/Accountabilities:

Main tasks will include but are not limited to the following:

• Coordinate all documentation-related communications and activities between the PT and Operations to ensure compliance with company requirements.


• Develop and implement the DFO strategy by engaging with stakeholders to establish documentation formats, standards, and processes.


• Ensure that contractors and suppliers understand and adhere to documentation deliverable requirements for seamless transition to Operations.


• Monitor and track the review process of DFO deliverables, contractor turnover, and final handover to Operations, reporting progress to relevant stakeholders.


• Lead DFO workshops, refresher training sessions, and awareness programs to educate PT members, contractors, and suppliers on compliance requirements.


• Provide guidance and facilitate the resolution of queries, inconsistencies, or deviations related to documentation management.


• Conduct internal and external audits to assess the quality and completeness of DFO deliverables and ensure compliance with contractual and operational requirements.


• Identify and escalate deficiencies or documentation gaps to the Project Information Management Lead and work towards corrective action.


• Ensure the timely transmission of early and final deliverable information packages to Operations, maintaining clear records of all document handovers.


• Proactively identify and address any potential issues that could impact the quality, cost, or schedule of documentation handover.


• Establish performance measurement criteria to track and report DFO progress effectively.


• Ensure that all final DFO drawings, documents, and associated metadata are progressively uploaded and managed in the company’s Electronic Document Management System (EDMS) (UDocs).

Requirements

EDUCATIONAL&PROFESSIONAL QUALIFICATIONS

Education Qualification:    

• Bachelor’s degree in engineering, Information Management, or a related technical discipline.

Professional Qualification:    

• CDIA+, AIIM, or other industry-recognized certifications

Experience    

• 10 Years >