• Application Deadline:
• Position: Personal Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 - 5 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Job Summary

• We are looking for a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive executive support to the CEO. 


• This individual will play a critical role in ensuring the CEO’s time is effectively managed, strategic priorities are tracked, and communications are handled with clarity and discretion. 


• The ideal candidate must be resourceful, tech-savvy, and capable of managing competing demands in a fast-paced environment while maintaining a high level of professionalism and confidentiality.


• As a Personal Assistant, you'll play a key role in ensuring the smooth operation of the Chief Executive Officer’s office. 


• This position offers a chance to contribute significantly to our organization's efficiency, with competitive pay and incentives.

Responsibilities

• Manage the CEO’s schedule, including appointments, meetings, travel arrangements, and events across multiple time zones.


• Coordinate internal and external meetings, ensuring all logistics, materials, and follow-ups are handled efficiently.


• Screen and prioritize communications, including emails, calls, and meeting requests, ensuring timely and appropriate responses.


• Serve as the first point of contact between the CEO and internal teams, external stakeholders, and partners, maintaining professionalism in all interactions.


• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.


• Track and follow up on projects, tasks, and strategic initiatives to ensure deadlines and goals are met.


• Handle confidential information with the utmost discretion and integrity.


• Maintain organized systems for document management, contact databases, and executive records.


• Support the CEO with personal tasks and errands when necessary to ensure overall efficiency.


• Liaise with departments across the organization to ensure information flows smoothly and operational support is provided when needed.


• Monitor budgets, prepare expense reports, and manage procurement needs related to the CEO’s office.


• Conduct research and provide briefing materials, summaries, and reports as required.


• Identify inefficiencies in administrative processes and implement improvements.


• Represent the CEO in meetings and engagements when required, taking notes and providing timely updates.


• Undertake any additional responsibilities as delegated by the CEO.

Key Requirements

• Bachelor’s degree in Business Administration, Management, or a related field. Professional certifications are a plus.


• Minimum of 3–5 years of experience supporting C-level executives in a Personal Assistant or Executive Assistant capacity.


• Preferably Male


• Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.


• Excellent written and verbal communication skills.


• Proactive, self-motivated, and capable of working independently.


• Strong problem-solving abilities and a high degree of initiative.


• Absolute discretion and professionalism in handling confidential matters.


• Strong interpersonal skills and ability to interact with people at all levels with confidence and tact.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with modern productivity tools.


• Ability to adapt quickly to changing priorities and a fast-paced work environment.


• High level of emotional intelligence and a calm, solution-oriented mindset.