• Application Deadline:
• Position: Administrative / Facility Officer


• Job Type Full Time


• Qualification OND


• Experience


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Purpose

• Why does the job exist?


• To ensure general staff welfare


• Maintain proper services on pool cars.


• Support the promotion of work place and health and safety initiatives.  


• To allocate stationaries                                          

Reporting Relationships:

• Peer Relationships


• Attach organization chart showing manager and direct reports as well as peers

Dimensions:

• Turnover of unit


• Budget responsibility


• Team Size


• Other

Principal Accountabilities

• The key outputs of the job


• List in priority order if possible, typically 8-10


• NOT a task list


• Any requirement for organizing & planning including own work and the allocation of resources


• Typical decisions made and if they are advisory or directly responsible for the outcome


• Act as the main point of contact for visitors and callers, including reception duties.


• Make preparation for meetings and trainings.


• Supervising, cleaning activities on site.


• Provide general administrative support to the Head of manufacturing and staff team.


• Dealing with incoming and outgoing mail and general emails.


• Ordering of equipment, materials and office supplies


• Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.


• Provide administrative support for matters relating to the premises and operations.


• Work alongside other staff to contribute to the development of the organization.


• Making reservation for permanent and visiting staff.


• Supervising the laundry of staff work wear.


• To ensure compliance with relevant QMS, Food Safety, OHS & EMS policies and procedures.


• To identify and rate aspects of the departmental activities and develop programs where necessary, to help control those aspects that could have adverse impact on the environment.  


• Ensure prompt escalation of any food safety related issues to any FSTM and FSTL.

Internal & External Relationships:

• Identify the most significant ones


• Attach a preferred suppliers list if available


• Detail which networks the jobholder will be part of e.g. finance, category


• All-departments representatives


• Vendors and Suppliers

Knowledge, Skills & Experience Needed

• Minimum of OND or its equivalent.


• List any qualifications required to do the job


• Be specific about the experience needed


• Focus on type of experience not the time served


• Computer expertise especially in MS Word & MS Excel


• Analytical & Numerical Skills.


• Sound Knowledge of accounting and financial principles and practice.

Job Context & Special Features:

• Explain any special features or context in which the job operates


• Detail any language or mobility requirements


• Job requires attention to detail, high energy and flexibility


• Good Communication ability.