• Application Deadline: Fri, 29 Jul 2022 00:00:00 GMT
• Position: Administrative Assistant


• Job Type Full Time


• Qualification BA/BSc/HND , OND


• Experience 2 - 5 years


• Location Lagos


• City Ikeja


• Job Field Administration / Secretarial 
  

Job Description

• To coordinate calendars, schedule meetings, manage basic office needs and often act as a liaison between the HODs and their departments. Answering phones and emails, preparing reports, and maintaining informational databases and filing systems.


• Should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.


• Ensures the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls


• Organize and schedule appointments


• Plan meetings and take detailed minutes


• Write and distribute email, correspondence memos, letters and forms


• Assist in the preparation of regularly scheduled reports


• Develop and maintain a filing system


• Update and maintain office policies and procedures


• Order office supplies and research new deals and suppliers


• Maintain contact lists


• Book travel arrangements if required


• Submit and reconcile expense reports


• Provide general support to visitors


• Act as the point of contact for internal and external clients


• Liaise with front desk to handle requests and queries from senior managers


• Review and maintain written and computer files, plus conduct data entry


• Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties


• Research and collect information


• Responsible for preparation of confidential documents and reports


• Maintain meeting minutes


• Coordinate and schedule meetings and conferences


• Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal


• Maintain complete stock of all office supplies and accuracy of inventory


• Connect with building vendors to carry out fixes and improvements.

Requirements and Skills

• Minimum of OND, HND qualification


• 2 - 5 years work experience


• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant


• Knowledge of office management systems and procedures


• Working knowledge of office equipment, like printers, scanners etc.


• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)


• Excellent time management skills and the ability to prioritize work


• Attention to detail and problem-solving skills


• Excellent written and verbal communication skills


• Strong organizational skills with the ability to multi-task.