• Application Deadline: Sat, 10 May 2025 00:00:00 GMT
• Position: Document Controller



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 - 5 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Summary

• We are seeking to hire an experienced and competent Document Controller that will be responsible for accurate and efficient preparation and management of documents. 


• He/She will control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.

Responsibilities

• Copy, scan and store documents


• Check for accuracy and edit files


• Review and update technical documents (e.g. manuals and workflows)


• Distribute project-related copies to internal teams


• File documents in physical and digital records


• Create templates for future use


• Retrieve files as requested by employees and clients


• Manage the flow of documentation within the organization


• Maintain confidentiality around sensitive information and terms of agreement


• Updating manpower position and work allocation reports daily as received from Site Engineers


• Corresponding on behalf of Project Managerwith Main Contractor, Client, Consultant, and Sub-contractors


• Reviewing documents, checking they comply with regulations, creating revisions and archiving outdated versions


• Able to use an electronic document management system (EDMS)such as Sharepoint, to index, store and retrieve a wide variety of document types such as engineering drawings


• Controlling company and project documentation


• Following and improving document control procedures


• Ensuring all documentation meets formal requirements and required standards


• Producing document progress reports for senior managers


• Conducts regular reviews and document audits


• Helping in the planning stages of a specific project


• Ensure documents are shared at key times to facilitate timely project completion


• Prepare ad-hoc reports on projects as needed.

Skills

Additional skills which may benefit anyone considering a job as an document controller include:

• BSc Degree in Project Management, Engineering Degree or relevant field


• Administration skills


• Be thorough and pay attention to detail


• Able to work well with others


• Customer service skills


• Able to use your initiative


• Hands-on experience with MS Office and MS Excel


• Proficient typing and editing skills


• Data organization skills


• Knowledge of the English language


• Able to accept criticism and work well under pressure


• Flexible and open to change


• Able to carry out basic tasks on a computer or hand-held device.

Experience:

• 3 - 5 years proven work experience as a Document Controller or similar role


• Familiarity with project management


• Must be working in an Engineering Company.


• Experience with an (Mechanical Engineering and Plumbing (MEP) will be an added advantage.

Compensation

Open for negotiation.