• Application Deadline:
• Position: Facility Coordinator



• Job Type Full Time



• Qualification BA/BSc/HND , MBA/MSc/MA



• Experience 2 - 3 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Duties and Responsibilities

• Oversee day-to-day facility operations across all locations.


• Supervise external service providers including security personnel, janitorial staff, electricians, plumbers, painters, and maintenance contractors.


• Conduct routine inspections to ensure cleanliness, functionality, and safety standards are upheld.


• Implement preventive maintenance schedules to minimize downtime and prolong the lifespan of equipment and assets.


• Coordinate repairs and maintenance tasks with minimal disruption to operations.


• Monitor utility consumption and recommend energy-saving strategies.


• Maintain accurate records of maintenance work, service contracts, inventory of tools, and spare parts.


• Ensure compliance with safety regulations and escalate hazards or risks as needed.


• Liaise with store managers to address specific location needs and ensure facilities support daily operations effectively.


• Prepare budgets and monitor expenditures related to facilities management.


• Prepare and present monthly reportsto senior management.

Key Performance Indicators (KPIs)

Your performance will be assessed every 3 months with the following Key Performance Indicators (KPIs) taken into consideration:

Preventive Maintenance Completion Rate:

Target: 95% of scheduled tasks completed on time:

• Maintain and update a preventive maintenance calendar.


• Track and ensure completion of recurring inspections and servicing.


• Reduce the number of unplanned repairs by proactive interventions.

Facility Downtime / Repair Turnaround Time

Target: Complete 90% of repairs within 24–48 hours

• Prioritize and respond quickly to repair requests.


• Monitor time from issue report to resolution across all sites.


• Minimize operational disruptions due to facility-related issues.

 Vendor & Contractor Performance:

Target: 90%+ of services delivered as per SLA:

• Regularly evaluate service quality of security, cleaning, and technical vendors.


• Maintain updated contracts and enforce performance standards.


• Resolve vendor-related issues promptly and document escalations.

Budget Adherence:

Target: Stay within 95–100% of the approved facilities budget:

• Track spending against forecasted maintenance and service costs.


• Identify cost-saving opportunities without compromising quality.


• Justify variances and seek approval for any overages.

Cleanliness & Safety Compliance Score (via audits)

Target: 90%+ score in internal/store manager audits:

• Ensure stores meet hygiene, safety, and cleanliness standards.


• Conduct regular site visits and surprise checks.


• Address deficiencies with corrective actions.

Attitude Toward Work and Adherence to Rules and Regulations:

• Pro-activenessand initiative in addressing work-related challenges


• Compliance with company policies and procedures


• Openness to feedback and demonstrated improvement based on feedback


• Willingness to mentor and support colleagues.

Requirements

• The candidates should possess a Bachelor's Degree / Master's Degree in relevant fields with 2 - 3 years work experience.