• Application Deadline:
• Position: Head, Admin



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 10 years



• Location Lagos




• City Ikoyi




• Job Field Administration / Secretarial 
  
  

Job Purpose:

The job holder will oversee the overall administrative operations of the organization to ensure efficiency, compliance, and cost-effectiveness. This role involves planning, coordinating, and supervising all administrative support services including facilities management, procurement, travel logistics, fleet management, office services, records management, and vendor relationships.

RESPONSIBILITIES AND ACCOUNTABILITIES

• Develop and implement administrative policies, procedures, and systems that enhance operational efficiency and align with organizational goals.


• Lead and supervise the entire administrative team, including facility supervisors and all other support staff.


• Oversee contracts and service level agreements with facility service providers (e.g., security, janitorial, maintenance).


• Manage the procurement process of office supplies, ensuring transparency, value for money, and adherence to procurement policies.


• Evaluate, select, and manage relationships with vendors and service providers for supplies, office equipment, and outsourced services.


• Conduct periodic vendor performance reviews and renegotiation of terms where necessary.


• Oversee the management of company vehicles and drivers, ensuring safety, regulatory compliance, and vehicle maintenance.


• Coordinate all official travel arrangements (local and international), including ticketing, accommodation, visa processing, and transport logistics.


• Ensure efficient document and records management systems (both physical and digital).


• Develop and enforce business continuity plans and emergency response protocols for facilities and administrative functions.


• Identify administrative risks and implement mitigation strategies.


• Foster a high-performance culture within the admin team, ensuring accountability and professional growth.


• Lead periodic training programs on administrative processes and compliance.

SKILLS AND QUALIFICATION REQUIREMENTS

• Bachelor’s degree in Business Administration, Public Administration, or any social science course - a master’s degree will be an added advantage.


• Minimum of ten (10) years of relevant experience in Administrative operations, preferably in an Oil and Gas or a related organization, with at least three (3) years in a managerial/leadership capacity.


• Proven experience managing administrative operations in a multi-site or complex organization.


• Strong background in procurement, facilities management, fleet operations, and logistics.


• Professional certifications will be an added advantage.


• Analytical thinking and problem-solving skills


• High proficiency in the Microsoft Office suite.


• Strong negotiation and interpersonal skills.


• Good financial knowledge and high ethical standards.