• Application Deadline: Thu, 5 Jun 2025 00:00:00 GMT
• Position: Administrative Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 4 years



• Location Oyo




• City Ibadan




• Job Field Administration / Secretarial 
  
  

Responsibilities

Executive Administrative Support:

• Lead the execution of high-level administrative and secretarial functions, including drafting complex correspondence, managing executive calendars, and maintaining robust physical and digital filing systems.


• Exercise sound judgment in handling sensitive information and project documentation, ensuring strict adherence to data protection regulations and ethical standards.


• Provide strategic administrative support to enhance the operational efficiency and effectiveness of the unit.


• Proactively identify and implement process improvements to streamline administrative workflows.

Office Operations and Resource Management:

• Oversee day-to-day office operations, including documentation management, inventory oversight, and timely procurement of essential supplies and materials.


• Maintain accurate and up-to-date inventory records, and implement proactive stock management strategies to ensure uninterrupted operations.


• Analyze usage trends and recommend cost-effective procurement solutions.

Travel and Logistics Coordination:

• Manage end-to-end travel logistics for staff, including processing travel requests, advances, and reimbursements in compliance with organizational policies.


• Ensure timely and accurate documentation, and liaise with relevant departments to resolve travel-related issues efficiently.

Meeting and Event Coordination:

• Coordinate internal and external meetings, workshops, and events, including agenda preparation, minute-taking, and follow-up on action items.


• Ensure effective stakeholder engagement and timely communication of meeting outcomes.

ERP and Systems Oversight:

• Initiate and monitor Oracle ERP requests, track approvals, and ensure alignment with financial, procurement, and compliance protocols.


• Serve as a liaison between the unit and finance/procurement teams to resolve system-related issues and ensure timely processing of requests.


• Perform any other duties as may be assigned by the Supervisor.

Requirements

• HND/BSc in Business Administration, Public Administration or a related field.


• The ideal candidate must have a minimum of four (4) years’ experience performing a similar role in a well-structured environment.

Competencies

The ideal candidate must:

• Be proficient in Microsoft Office applications (Word, Excel, Powerpoint, Outlook) and familiar with ERP systems (e.g. Oracle)


• Have strong organizational, planning, and multi-tasking abilities.


• Demonstrate a high level of attention to detail.


• Possess a solid understanding of administrative and clerical procedures within an office setting.


• Be able to maintain composure and effectively prioritize tasks in a fast-paced environment.


• Have excellent interpersonal and communication skills (written and verbal).


• Maintain high discretion and professionalism when handling sensitive and confidential information.


• Display a proactive, service-oriented attitude with strong problem-solving capabilities.