• Application Deadline:
• Position: Senior Buyer / Contract Manager



• Job Type Full Time



• Qualification BA/BSc/HND , MBA/MSc/MA



• Experience 15 years



• Location Abuja , Rivers




• City Port Harcourt




• Job Field Procurement / Store-keeping / Supply Chain 
  
  

About the job

• Prepare and maintain an up-to-date list of qualified contractors/suppliers/Orders/contracts with updated information in order to perform market studies w.r.t prices and performance; analyze and assess all possible answers from the market


• Participate in the validation of the contract's strategy through:


• Arranging and attending regular Contracts & Procurement Meetings -


• Pre-qualifying bidders -


• Contributes and ensures criteria for evaluation are apt


• Creation of commercial documents -


• Preparation and issuance of call for tender to contractors and suppliers from the qualified bidders list -


• Ensure the preparation and send out the invitations to bid to:


• Verify the alignment with HSE clauses, Company rules, Procedures, Instructions and applicable legislation when issuing all technical contracts and when drafting contractual and commercial terms and conditions.


• Verify the Terms & Conditions (standard, general and financial)


• Participate in the establishment of the technical, contractual and commercial agreements of complex contracts


• Conduct the Terms & Conditions bid analysis and negotiation.


• Conduct the commercial bid analysis and negotiation thereby creating a clear definition of responsibilities and documents together with the Lead or Head of Department.


• Participate in Recommendation to award (RTA) by evaluating all the offers received and submitting QCS to HOD for approval.


• Handle the approval from authorities, clarification of rights and obligation of signing parties and the signature process of formal documents.


• Ensures that the contracts are created in SAP to ensure effective use of tools and systems for optimum productivity.


• Ensure the handover of signed off contracts to the Contractor/Supplier.


• Assist the head of Department in the settlement of claims and lawsuits as and when it arises by proposing strategies and actions and participating to the negotiations.


• Monitor contractor’s performance, promoting and attending service quality meetings, claims, amendments and contract renewal discussions with contractor/Supplier and manage and maintain a network with internal or external Stakeholders such as NAPIMS, NCD, Department of Petroleum Resources, etc.

Purchasing Activities

• Handles Purchases in the designated through PR assignment.


• Analysis all Purchase Requisitions for adequate material specification, budget authorizations and cost centres to which the purchases are being charged.


• Reviews all PRs assigned, Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation, ensure the use of e-sourcing tools.


• Answer to tenderers requests for clarification.


• Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions.


• To optimize by all means possible by bringing his professional experience to bear, Purchases with emphasis on making Savings for the Company.


• Pay attention to the General Conditions and terms of purchase to ensure the Company is not exposed to legal liabilities.


• Organize and lead negotiations with suppliers associated with award and performance of POs.


• Where applicable to clearly state in purchase orders QA/QC requirements (in the form of Mill/Test Certificates, MSDS, other certificates).


• Ensure the follow-up of purchase orders until complete reception and payment.


• Ensure rapid. accurate and correct validation of PO’s.


• Ensure reception of acknowledgement of receipt for POs from suppliers.


• Ensure Suppliers’ deliveries on time.


• Follow-up of goods receipt until affiliate’s central or other warehouses.


• Negotiate and solve all changes leading to amendment suppliers/contractors.


• Clarify discrepancies between material received and orders, if any with suppliers.


• Input all purchase data in SAP.


• Publishing regular MIS reports to all stakeholder as per the direction HOD

Qualifications

• Bachelor’s degree in engineering. A master's degree in management (preferably Supply Chain/Materials management) will have an added advantage.


• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.


• Min 15 years' experience in Contracts & Procurement function of Oil & Gas industry for Senior Buyer/Lead Buyer or Contracts Manager.


• Demonstrable general knowledge and understanding of Technical, commercial, legal and insurance issues affecting the company in general.

Other Skills

• Proven Integrity, Co-operation to the team and Flexible in approach


• Adaptable to circumstances, patience,


• Dedicated to profession, regularity, Hard & Teamwork


• Good communication


• Analytical skills and attention to detail.


• Ability to work under pressure and meet deadlines.


• Problem-solving abilities.


• Commitment to continuous improvement and professional development.

Must have skills

• Engineering degree


• Deep technical and commercial tendering knowledge


• Knowledge of legal and insurance elements of contract management


• Contract administration skills


• Proven integrity and high ethical values


• Deep knowledge of contract laws


• Strong Negotiation skills


• Good communication skills


• Dedicated to profession, regularity, Hard & Teamwork


• Analytical skills and attention to detail.


• Ability to work under pressure and meet deadlines.


• Problem-solving abilities.


• Commitment to continuous improvement and professional development.


• Conflict resolution


• Customer service


• Regulatory Compliance