Job Description
Key Responsibilities
Invoice Processing & Payment Management:
- Verify, code, and process vendor invoices accurately and efficiently.
- Ensure invoices are properly authorized and matched with purchase orders (POs) and delivery receipts.
- Process payments (checks, wire transfers, online payments) in compliance with company policies.
- Monitor payment deadlines to avoid late fees and maintain good vendor relationships.
Vendor & Supplier Management:
- Maintain and update vendor accounts, including W-9/TIN verification.
- Respond to vendor inquiries and resolve discrepancies in billing or payments.
- Reconcile vendor statements and resolve outstanding issues.
Financial Recordkeeping & Reporting:
- Maintain accurate and organized accounts payable records.
- Assist in month-end closing by preparing AP accruals and reconciliations.
- Generate AP aging reports and assist with cash flow forecasting.
Compliance & Internal Controls:
- Ensure compliance with company policies, tax regulations, and accounting standards.
- Assist with internal and external audits by providing supporting documentation.
- Identify process improvements to enhance efficiency and accuracy in AP operations.
Coordination with Other Departments:
- Work closely with procurement, project managers, and finance teams to verify invoice accuracy.
- Collaborate with the accounting team to ensure proper GL coding and expense allocation.
Qualifications & Skills
Education & Experience:
- Diploma or Degree in Accounting, Finance, or a related field.
- 2+ years of experience in accounts cashier.
Technical Skills:
- Proficiency in MS Excel
- Knowledge of Accounting Principles.
Soft Skills:
- Strongattention to detailand accuracy.
- Excellentorganizational and time managementskills.
- Ability to work under pressure and meet deadlines.
- Goodcommunication skillsfor vendor and internal team interactions.