• Application Deadline:
• Position: Project Administrator



• Job Type Contract



• Qualification MBA/MSc/MA



• Experience 8 years



• Location Oyo




• City Ibadan




• Job Field Project Management 
  
  

Duties

• Coordinate and support the implementation of project plans and timelines.


• Ensure timely submission of reports by following up with relevant project teams and stakeholders.


• Liaise with headquarters to facilitate prompt execution of partner payments.


• Assist in compiling, reviewing, and submitting donor reports in compliance with specified templates and guidelines.


• Collaborate with the Program Accountant to ensure financial reports align with approved budget line items and are submitted on schedule.


• Monitor project progress and provide regular feedback to Work Package Leaders, including recommendations on extensions, budget reallocations, and other necessary actions.


• Support program operations by organizing, planning meetings, drafting reports, and managing follow-up actions.


• Continuously track program activities, including action points, communication plans, and annual hub plans, and contribute to the preparation of annual and progress reports.


• Maintain organized and efficient filing systems and databases for both print and electronic documentation related to program activities.


• Oversee accounting, administrative, and logistical matters related to programs managed by the Head of Breeding.


• Collaborate with the Project Development and Administration Unit (PDAU) to develop partner contracts and sub-grants in alignment with donor agreements.


• Serve as a liaison with HQ on policy matters related to project grants management, ensuring compliance by all program staff.


• Uphold quality control standards and approval processes for all externally shared documents and submissions.


• Manage the IITA Breeding donor pipeline, tracking systems, and related tools to ensure data accuracy and availability at all times.


• Perform any other duties as may be assigned by the Supervisor.

Requirements

Qualifications and Experience:

• Master’s Degree in Business Administration, Project Management, or a related field from a recognized higher institution.


•  Minimum of eight (8) years of relevant experience in project administration or coordination, with a proven track record of performing similar roles in a well-structured organization.

Competencies:

The ideal candidate must:

• Have great attention to detail and ability to multitask effectively.


• Have extensive knowledge of project management cycle and Oracle software.


• Have strong problem-solving mind-set with a proactive approach.


• Have ability to thrive under pressure to meet deadlines.


• Have great time management and team collaboration skills.


• Have working knowledge of financial processes and budget awareness.


• Have strong documentation, reporting and communication skills.