• Application Deadline:
• Position: Tender / Bidding Specialist



• Job Type Full Time



• Qualification BA/BSc/HND , MBA/MSc/MA



• Experience 5 - 7 years



• Location Abuja




• Job Field Engineering / Technical 
  
  

Job Summary

• The Tender Specialist is responsible for managing the end-to-end tendering process, ensuring compliance with all procurement and supply chain standards.


• The role involves bid preparation, evaluation, and submission while integrating procurement, supply chain management, and clearing and forwarding expertise to meet organizational goals.

Key Responsibilities

Tender Management:

• Source, analyze, and monitor tenders and their requirements and scope.


• Prepare, compile, and submit competitive bids within deadlines.


• Liaise with internal departments (operations, finance, legal) to gather required information.


• Develop and maintain a database of templates, pricing structures, and past tenders for efficient bid preparation.


• Evaluate tender documents to understand project requirements and deadlines.


• Coordinate with internal teams to gather necessary information for tender submissions.


• Prepare and compile comprehensive tender responses that align with client needs.


• Collaborate with subject matter experts to ensure the accuracy and completeness of proposals.


• Conduct market research to stay updated on industry trends and competitor activities.


• Develop and maintain relationships with key stakeholders involved in the tendering process.


• Review and negotiate contract terms and conditions.


• Monitor and manage multiple tender submissions simultaneously.

Procurement Responsibilities:

• Source and evaluate suppliers to ensure quality, cost-efficiency, and compliance.


• Negotiate contracts and agreements with vendors and service providers.


• Maintain an updated supplier database, ensuring continuous performance evaluation.


• Prepare purchase orders and ensure timely delivery of goods and services.

Supply Chain Management:

• Optimize inventory levels to balance operational needs and cost management.


• Coordinate with logistics teams to streamline the movement of goods and materials.


• Develop and implement supply chain strategies aligned with company goals.


• Ensure compliance with all statutory and regulatory requirements related to supply chain activities.

Clearing and Forwarding:

• Oversee the clearing process for imported goods, ensuring compliance with customs regulations.


• Coordinate with freight forwarders, shipping agents, and customs authorities for smooth transactions.


• Manage documentation for import/export activities, including bills of lading, customs declarations, and clearance permits.


• Address any delays or issues in the clearing and forwarding process promptly.

Reporting and Compliance:

• Prepare periodic reports for management review.


• Ensure adherence to organizational policies and government regulations in all processes.


• Maintain accurate records of tenders, procurement, and supply chain activities.


• Maintain accurate tender documentation, including plans, reports, and change requests.


• Conduct post-tender evaluations to capture lessons learned and identify areas for improvement.

Qualifications

• Education: Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement, or a related field. A Master’s Degree is an Advantage.


• Experience: Minimum of 5-7 years of experience in Tender Preparation, Procurement, and Supply Chain Management with a proven track record of winning tenders (Public & Private). Experience in Bids and Tender in Oil & Gas, Renewable Energy, and Smart Metering is preferred.

Skills:

• Strong knowledge of clearing and forwarding processes and relevant regulations.


• Excellent communication, negotiation, and organizational skills.


• Attention to detail and ability to meet strict deadlines.


• Advanced problem-solving and analytical skills.


• Ability to work under pressure and manage multiple priorities.