• Application Deadline:
• Position: Procurement Officer



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 years



• Location Abuja




• Job Field Procurement / Store-keeping / Supply Chain 
  
  

Procurement Responsibilities

• Implement procurement plans to meet program needs on time and in line with GSC standards.


• Assist in developing procurement specifications and scopes of work.


• Process approved purchase requests in the procurement software (ERP) and ensure data accuracy.


• Participate in tender meetings, evaluations, and negotiations with suppliers.


• Prepare bid analyses and procurement documents for approval.


• Review documents for accuracy before payment approval.


• Conduct market analyses and provide support to ensure compliance with policies.


• Monitor procurements for timely execution and facilitate communication among teams and suppliers.

Contract Management:

• Manage contracts and supplier performance to ensure compliance with terms and conditions, as well as standard operating procedures established by GSC.


• Prepare and execute contracts for selected bidders.


• Ensure timely renewal of ongoing contracts.


• Execute contracts based on established performance indicators.

Supplier Management:

Responsible for managing supplier relationships and performance to ensure precise record-keeping as provided by GSC. This includes:

• Maintaining supplier files and documentation


• Documenting supplier performance


• Maintaining supplier performance scorecards.

Compliance and Ethics:

• Assist in implementing organizational rules and regulations for all procurement activities, including specific departmental procurement tasks as assigned.


• Identify and analyze compliance risks within procurement processes.


• Conduct due diligence for suppliers, including performing reference checks and site visits.


• Identify and report any procurement red flags.


• Implement corrective action plans (CAPs) from internal and external audits.


• Identify, document, and promptly report any deviations in Qatar Charity procurement, following the established mechanism for appropriate follow-up.


• Ensure that all staff members are aware of and fully comply with Qatar Charity procurement policies.


• Develop and support the implementation of improvement plans.


• Immediately inform your supervisor of any areas of concern or potential or suspected violations of supply chain policies.


• Implement discrete, time-bound supply chain initiatives that enhance performance or compliance, such as executing a post-audit corrective action plan.

Qualifications

• Degree in Business Administration or Management


• A minimum of 3 years of relevant working experience


• At least 3 years of experience in supply chain management


• Proficiency in Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook)


• Strong computer skills and appreciation


• Experience with working ERP systems or other project management software


• A high level of integrity and strong interpersonal skills


• Willingness to work in challenging environmental conditions

Demonstrated Skills and Competencies:

• Excellent negotiator and communicator.


• Flexible with a can-do attitude and the ability to adapt to a changing and challenging environment.


• Quick to understand instructions and capable of working with minimal supervision.


• Willing and prepared to perform additional duties as assigned by the supervisor, while maintaining a high level of confidentiality.


• Strong interpersonal, organizational, and time management skills.


• Able to work effectively both independently and as part of a team.


• Key Working Relationships: Position Directly Reports to: Admin Coordinator