• Application Deadline:
• Position: Executive Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

The Role

• We are seeking an Executive Assistant to provide administrative and high-level strategic support to the COO. This role involves meticulous schedule management, effective communication coordination, and proactive administrative assistance. You will play a crucial role in facilitating seamless communication within the organization, managing confidential information, and supporting the COO in various projects and initiatives. executive scheduling + strategy

What You'll Be Doing

Schedule & Project Management

• Coordinate and manage the COO's calendar, ensuring efficient use of time


• Schedule appointments, meetings, and events, considering both internal and external commitments


• Collaborate with other departments to facilitate smooth communication and coordination (including adequate follow-up)


• Ensure project timelines are met and assist in tracking project milestones

Communication Coordination

• Act as a primary point of contact between the COO and internal/external stakeholders


• Handle incoming calls, emails, and messages on behalf of the COO, ensuring timely responses


• Prepare and edit correspondence, reports, and presentations for the COO


• Organize and maintain documents, files, and records related to the COO's activities

Task Prioritization

• Prioritize tasks and deadlines to support the COO in meeting business objectives


• Proactively identify areas for increased efficiency in daily operations

Public Speaking Opportunities

• Identify and vet speaking invitations


• Coordinate with event organizers; managing the schedule, travel, tech checks, call times


• Gather briefing documents (attendees, agenda, talking points, etc.)


• Ensures presentation decks and scripts are ready on time


• Work with Comms/PR, Content team to align messaging and post-amplification of message

Confidential Information Handling

• Manage confidential information with discretion and integrity


• Handle sensitive documents and communications securely and confidentially


• Any other duties as assigned

What You Bring to the Stage

• Bachelor’s degree in business administration or related field


• At least 3 years proven experience as an executive assistant or similar role


• Strong written and verbal communication skills


• Proficiency in MS Office suite, Google Suites and other relevant tools


• Flexibility to work evenings, weekends, or travel when needed


• Exceptional leadership and team management skills


• Exceptional organizational abilities including multitasking and time management


• Excellent interpersonal and communication skills for client-facing interactions


• Creative mindset with attention to detail