Job Description
Key Responsibilities
Front Desk Management:
- Welcome and attend to all visitors, clients, and guests in a professional and courteous manner.
- Manage the reception area to ensure it is clean, organized, and presentable at all times.
- Receive, sort, and distribute incoming calls, mails, and deliveries.
- Maintain visitor logs and ensure security protocols for access are followed.
Customer Service Support:
- Respond promptly to customer inquiries (in-person, phone, or email).
- Provide accurate information about company services, products, or departments.
- Handle complaints professionally, escalating unresolved issues to the appropriate unit.
- Follow up on customer interactions to ensure satisfaction.
Administrative Support:
- Schedule and coordinate appointments, meetings, and conference room bookings.
- Assist with clerical tasks such as filing, photocopying, and data entry as needed.
- Support other departments in communication and correspondence with external stakeholders.
- Maintain an updated directory of staff contact information.
Qualifications & Skills
- B.Sc./HND in Business Administration, Mass Communication, or a related field.
- 1–3 years’ experience in a front desk, receptionist, or customer service role.
- Strong verbal and written communication skills.
- Excellent interpersonal and problem-solving abilities.
- Proficiency in MS Office Suite and familiarity with customer service software is an advantage.
- Professional appearance, good grooming, and positive attitude.