• Application Deadline:
• Position: Executive Assistant to the Lead Pastor


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• Job Field Administration / Secretarial 
  

About the Job

Key Deliverables:

Communication:

• Act as first line contact for direct reports of the Lead Pastor


• Receive and direct/screen telephone calls and emails intended for the Lead Pastor's office as appropriate


• Serve as gatekeeper for the Lead Pastor, while ensuring people are helped/served in a friendly and good manner


• Review and prioritize telephone messages for the Lead Pastor


• Make telephone calls for the Lead Pastor, as directed

Business Management:

• Coordinate and manage cross-functional teams to improve business planning methods.


• Determine and execute key business initiatives that will drive business operations.


• Develop and implement best practices and learning plans to meet business objectives.


• Assist management in operations, resource management, budget, revenue accounting, etc.

Process Management:

• Define, develop and implement business planning processes


• Develop standard procedures to manage and maintain business operational and financial objectives.


• Assist in preparing strategic plan by analyzing trends and forecast.


• Identify existing problems within the church system and provide recommendations for improvements.

Itinerary/ Calendar Management:

• Organize and maintain the Lead Pastor’s diary


• Make appointments for the Lead Pastor, while redirecting those appointments that can be appropriately handled by another Pastors/ units etc.


• Enter meetings, events, and church-wide activities into the Lead Pastor's personal calendar at his request.


• Provide the Lead Pastor with updated weekly, monthly and yearly calendars.


• Coordinate Lead Pastor’s speaking engagements and travel arrangements.

Meeting Preparation & Support:

• Aid in preparation for meetings as requested by the Lead Pastor


• Records meeting minutes, when requested, and assists in ensuring meetings proceed in a professional and timely manner


• Assists in preparation for organizing Board of Trustees meetings


• Assists in preparation of notes and slides for speaking engagements.

Database Management:

• Maintain various types of files and databases for the Lead Pastor


• Maintain database for membership, birthdays, wedding anniversaries, and baby dedications.

Duties:

• Review and/or draft the Lead Pastor's correspondence, answer mail and/or compose letters, as directed


• Type ministry-related correspondence, reports, minutes, etc.


• Process Lead Pastor’s expenses and other administrative items


• Arrange and reserve all ministry-related travel.

Miscellaneous:

• Help with arrangements to host guest ministers at our church events.


• Manage various personal matters including banking, flights etc. for the Lead Pastor


• Liaise with church members, guests, and other staff


• Run miscellaneous errands for the Lead Pastor

Educational Qualification

• A University Degree from an accredited

Relevant Experience (Type and minimum years expected):

• Time Management skills


• Communication skills


• Administrative skills


• Interpersonal skills


• Strong organizational skills


• Ability to multitask and prioritize task


• Proficiency in Microsoft Office Suite


• Proactive Problem Identification and Resolution


• At least 3 years’ experience providing support at a high level


• Attitude and Behavioral Traits


• High degree of professionalism, maturity, and confidentiality


• High level of Confidentiality


• Very good interpersonal skills.


• Strong People skills- Building Collaborative Relationships.


• Strong oral and written communication skills.


• Creative, forward thinker.


• Highly organized with the ability to handle conflicting demands to meet deadlines with minimum supervision.


• Flexibility and adaptability.