Job Description
Core Responsibilities
- The role involves coordinating the entire business process, driving sales, and ensuring compliance and operational efficiency.
Operations, Production, and Factory Management:
- Coordination: Coordinate all activities on the factory floor to ensure optimal use of resources and compliance with production targets.
- Supervision: Supervise departmental heads for production, logistics, inventory, and security.
- Efficiency: Drive production optimization and planning, ensure smooth shift operations, and maintain factory discipline.
- Delivery: Ensure effective delivery service by all line managers.
- Documentation: Develop Standard Operating Procedures (SOPs) for all organic functions of the company.
Finance, Control, and Administration:
- Internal Control: Set up and manage internal control procedures.
- Checks and Audits: Conduct routine internal checks and enforce controls on purchases, stock movement, and payroll inputs.
- Approvals: Review and authorize payment requests, procurement, and petty cash disbursements.
- Regulatory Compliance: Manage the Tax and regulatory process with the Manager Finance and Admin, and collaborate with external auditors to ensure tax and regulatory compliance.
- Reporting: Prepare and submit operational, HR, and financial reports to the MD on a regular basis.
Commercial and Sales:
- Sales Drive: Coordinate and drive sales with the sales force.
- Marketing Support: Work with the marketing team to develop sales campaigns and product awareness.
- Tracking: Track product sales volumes, distribution, and customer feedback.
- Pricing: Support pricing strategies, invoice management, and receivables follow-up.
- Goal Setting: Set goals with the MD and drive their achievement.
Inventory, Procurement, and HR:
- Supply Chain: Oversee procurement, inventory, and vendor relations to avoid stockouts and reduce wastage.
- HR Support: Support recruitment, onboarding, and basic HR recordkeeping.
Qualifications and Competencies
- Candidates should possess a Bachelor’s Degree or HND in Accounting, Business Administration, or a related discipline.
- Skills: Strong understanding of business accounting, stock control, and financial documentation.
- Mindset: A sales-driven mindset with the ability to negotiate and manage client relationships.
- Soft Skills: Excellent communication and leadership skills, high level of initiative, integrity, and attention to detail.
- Technical: Proficient in Microsoft Office (especially Excel) and experienced with accounting software (e.g., QuickBooks or Sage).
Requirements:
- Experience: 5+ years in a similar role within a manufacturing or FMCG environment.
- Background: A strong background in accounting/internal control and commercial sales is essential.
- Industry Knowledge: Familiarity with factory operations and chemical/cosmetic production processes is an advantage.