Job Description
Reports To: General Manager
Job Summary
The Customer Care & Sales Manager will oversee the Customer Care & Sales Unit at Rapid Rentals Limited. This role requires a results-driven professional with extensive experience in customer service and sales management. The ideal candidate will lead a small team of two, ensuring the smooth running of all customer engagement activities, driving revenue growth, maintaining high service standards, and meeting monthly financial targets.
This individual will be both a leader and a hands-on contributor representing the voice of the unit, fostering discipline and accountability, and ensuring that every customer interaction strengthens the company’s reputation for reliability and professionalism.
Key Responsibilities
Leadership & Management
- Oversee all day-to-day activities of the Customer Care & Sales Unit.
- Supervise and guide two subordinates, ensuring they perform efficiently and maintain a customer-first mindset.
- Set performance goals for the unit aligned with the company’s monthly and quarterly financial targets.
- Maintain discipline, professionalism, and adherence to company policies within the unit.
- Conduct regular team meetings, training sessions, and performance reviews.
- Prepare and present periodic reports to management on sales performance, customer satisfaction, and team productivity.
Customer Care & Relationship Management
- Ensure prompt and professional handling of all customer inquiries, complaints, and feedback.
- Monitor customer satisfaction levels and take proactive steps to maintain excellent service standards.
- Build and maintain long-term relationships with key customers and corporate clients.
- Ensure accurate documentation and tracking of customer interactions and feedback for service improvement.
- Follow up on service delivery to ensure customer expectations are met or exceeded.
- Develop and implement service recovery plans when issues arise.
Sales & Revenue Generation
- Drive monthly sales targets for generator and lighting tower rentals and other service offerings.
- Identify new business opportunities and develop strategies to convert leads into revenue.
- Work closely with the Operations and Maintenance departments to align customer requirements with service delivery capabilities.
- Prepare and submit quotations, follow up on proposals, and close sales efficiently.
- Monitor pricing, market trends, and competitor activities to maintain a competitive edge.
- Develop and implement promotional and customer retention strategies.
Reporting & Analysis
- Maintain a clear record of all customer interactions, quotations, and transactions.
- Provide weekly and monthly sales performance reports.
- Analyze customer and sales data to identify trends, opportunities, and areas for improvement.
- Use insights to make data-driven recommendations to management.
Administrative & Compliance
- Ensure that the unit operates within company policies and regulatory requirements.
- Keep accurate records of contracts, invoices, and client communications.
- Support management in developing and refining customer care policies and sales procedures.
- Ensure confidentiality and ethical handling of customer data.
Key Performance Indicators (KPIs)
- Achievement of monthly and quarterly sales targets.
- Customer satisfaction and retention rates.
- Response and resolution time for customer inquiries.
- Accuracy and timeliness of reports.
- Team performance and discipline level.
- Conversion rate of inquiries to confirmed jobs.
Requirements
Education & Experience
- Bachelor’s degree in Business Administration, Marketing, or a related field.
- Minimum of 5–7 years of proven experience in customer service and sales management, preferably in the equipment rental, power, or service industry.
- Strong leadership and team management experience.
Skills & Competencies
- Excellent communication and interpersonal skills.
- Strong negotiation and closing abilities.
- High level of discipline, organization, and accountability.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and CRM tools.
- Strong problem-solving and analytical skills.
- Ability to work under pressure and meet tight deadlines.
- Customer-focused mindset with a passion for service excellence.
Personal Attributes
- Results-driven with a proactive attitude.
- Firm but fair leader with strong ethical standards.
- Confident decision-maker and problem solver.
- Reliable, consistent, and adaptable to change.