• Application Deadline:
• Position: Executive Assistant to GMD



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 - 4 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Job Summary

• The Executive Assistant provides high-level administrative, operational, and personal support to the Group Managing Director (GMD) across professional and business functions.


• The role requires exceptional organizational, communication, and multitasking skills to manage calendar activities, content creation, travel coordination, event logistics, and confidential correspondence.


• The ideal candidate must be proactive, detail-oriented, and capable of managing complex responsibilities in a fast-paced environment.

Key Responsibilities

Administrative & Executive Support:

• Manage the GMD’s calendar including meetings, appointments, and travel arrangements.


• Provide real-time scheduling updates and timely reminders.


• Attend meetings, events, and engagements with the GMD (including weekends or after-hours when required).


• Prepare meeting agendas, take minutes, and track follow-up actions.

Content Creation & Social Media:

• Support the GMD’s personal and professional branding through engaging content.


• Draft social media captions, event summaries, and official communications.


• Assist with photography, media coverage, and behind-the-scenes documentation during events.


• Research industry trends and contribute creative ideas for digital engagement.

Travel & Event Coordination:

• Arrange flights, hotels, visas, and itineraries for the GMD and accompanying team members.


• Liaise with vendors, event organizers, and staff to coordinate attendance at all engagements.


• Ensure all logistics (transportation, documentation, and venue readiness) are complete for each trip or event.

Communication & Relationship Management:

• Handle all incoming and outgoing correspondence on behalf of the GMD.


• Maintain strict confidentiality and act with discretion at all times.


• Interface effectively with internal teams, senior stakeholders, partners, and clients.

Office & File Management:

• Maintain accurate digital and physical records, files, and expense logs.


• Track deliverables, deadlines, and project milestones to ensure timely completion.

Person Specification

Competency & Skill Requirements:

Qualifications:

• Interested candidates should possess a Bachelor's Degree / HND with 2-4 years experience.

Technical Skills:

• Proven experience as an Executive Assistant, Administrative Officer, or in a similar role.


• Proficiency in Microsoft Office Suite, scheduling tools, and basic design software.


• Basic bookkeeping and familiarity with business and financial principles.


• Strong ability to build relationships and foster collaboration among managers and partners.

Soft Skills:

• Excellent organizational and multitasking abilities.


• High attention to detail and accuracy.


• Customer-centric and service-oriented mindset.


• Effective time management and prioritization skills.


• Strong problem-solving and decision-making capabilities.

Attitude:

• Self-motivated, proactive, and capable of working independently.


• Maintains professionalism and composure under pressure.


• Team player with a positive and adaptable attitude.


• Willingness to take initiative and manage changing priorities.