• Application Deadline:
• Position: Admin Coordinator



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

Job Purpose

• Coordination of administration of Nigeria West Africa Cluster offices and first point of contact for related support functions and service providers. Provision of secretariat/Administrative support to the Commercial manager and the functional leadership team.

Key Accountabilities

Office coordination and management

• Coordination of admin support and resource management


• Act as representative of Admin functions with leadership


• Ensure that office supplies and services are maintained at appropriate levels
  
  
  
  • Monitor service levels
  
  
  • Monitor inventory
  
  
  • Ensure that contract service levels are met
  
  
  • Collaborate with procurement to ensure cost-effectiveness
  
  
  
  

Corporate Admin

• Support Functional Leads and Country Manager in administration of all administrations related to Pfizer entity
  
  
  
  • Nigeria Office, Ghana, Senegal, and Ivory Coast 3rd party offices
  
  
  • Coordination of stakeholders / signatories relating to legal entity
  
  
  • Ensure requisite registrations and documentation are up-to-date
  
  
  • Management and retention of related visas
  
  
  
  

Selected Commercial Manager admin

• As agreed with CM
  
  
  
  • Calendar management
  
  
  • Travel planning and visa processing
  
  
  • Commercial meetings planning
  
  
  • Additional tasks as required
  
  
  
  

Global Operations

• First point of contact for Global Ops - Dubai


• Interface with local contractor (Broll)


• Ensure that site is maintained to Pfizer defined standards
  
  
  
  • Physical site inspections weekly
  
  
  • Review of Broll invoicing
  
  
  • Oversight of maintenance (planned and one-off)
    
    
    
    • Requirements
    
    
    • Costs
    
    
    • Timeliness
    
    
    
    
  
  
  
  


• Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage

Visitor Travel Management

• Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Lagos


• Liaise with relevant functions; assistants, security, logistics providers


• Liaise with embassies and airlines (travel agencies) for visas and flight routings


• Assist with Visa applications, immigration activities as required

Additional Projects As Required By Commercial Manager

• EHS point of contact


• HR support as required


• ISO support as requested

Job Specific Technical/Functional/Professional Competencies:

• Business acumen


• Acts decisively


• Seizes accountability


• Holds people accountable


• Ability to plan in short and medium term


• Ability to prioritise and manage time well


• Ability to work successfully within a complex corporate environment


• Computer and data management skills


• Ability to work with little or no supervision


• Strong interpersonal, influence and communications skills

Experience And Knowledge

• 3 years or more in similar position E.g. Office management, PA


• Further education in management, finance, HR advantageous


• MS Office competent


• Good written and verbal communication skills