• Application Deadline:
• Position: Admin / Facility Liaison Officer



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 - 5 years



• Location Abuja




• Job Field Administration / Secretarial 
  
  

Key Responsibilities

• Serve as the primary point of contact between the organization and facility- related vendors, contractors, and regulatory bodies.


• Coordinate building maintenance, repairs, and infrastructure upgrades to ensure a fully functional workplace.


• Monitor facility conditions and report issues promptly for resolution.


• Facilitate permit renewals, statutory inspections, and ensure compliance with HSE and regulatory standards.


• Manage service level agreements and oversee contractor performance.


• Collaborate with security, housekeeping, and maintenance teams to ensure safety and operational efficiency.


• Maintain audit-ready documentation of facility activities, repairs, and regulatory interactions.


• Assist in emergency preparedness planning and facility-related contingency measures.


• Implement preventive maintenance schedules and oversee utility management (power, HVAC, lighting, etc.).


• Support office space planning, workspace allocation, and facility setup for internal and external events.

Key Responsibilities

• Manage day-to-day office operations and ensure a smooth work environment.


• Maintain organised documentation and accurate records.


• Schedule meetings, coordinate logistics, and manage calendars.


• Serve as a communication link between departments, staff, and external stakeholders.


• Support procurement and vendor relationships to ensure timely service delivery.


• Ensure compliance with company policies and administrative procedures.


• Prepare reports, handle correspondence, and provide general support to management.


• Prepare regular reports on expenses and office budgets.


• Organise a filing system for important and confidential company documents.


• Book meeting rooms as required.


• Distribute and store correspondence (e.g. letters, emails and packages)


• Prepare reports and presentations with statistical data, as assigned.


• Arrange travel and accommodations.


• Schedule in-house and external events.


• Arrange travel and accommodation for staff as required.


• Schedule in-house and external events.


• Coordinate and oversee the sanitation/cleaning team to ensure a clean, safe, and functional work environment.


• Liaise with the Lagos Admin Officer/Team Lead to maintain consistent standards across locations.

Person Specification

• Bachelor's Degree in Business Administration, Public Relations, Mass Communication, or related field.


• 3—5 years of hands-on experience in an administrative or liaison role, preferably within a media or fast-paced corporate environment.


• Strong understanding of corporate communications and stakeholder engagement practices.


• Proven work experience as an Administrative Officer, Administrator or similar role.


• Experience with office management software like MS Office (MS Excel and MS Word, specifically).


• Excellent written and verbal communication skills.


• Attention to detail.


• Strong understanding of corporate communications and stakeholder engagement.


• Prior experience working with regulatory bodies is an added advantage.


• Strong problem-solving skills and attention to detail.


• Basic knowledge of HSE practices and facility safety procedures.


• Negotiation skills (for dealing with vendors).


• Crisis management.


• Confidentiality and discretion.