Job Description
Responsibilities
- The Receptionist is responsible for ensuring the highest level of guest service and standards are achieved.
- The Receptionist acts as a problem solver, in a professional and calm manner, resolving any guest concerns that may occur while delivering outstanding service to our guests.
- The primary duties of the guest service agent are to assist guests with check-in & check-out processes, provide guests with hotel services information, and accommodate guests during their stay in an attentive, courteous and friendly manner.
Essential Functions and Responsibilities
Guest Check-in and out:
- Knowledge, understanding, and adherence to Company Core Values and Mission Statement.
- Check guests in and out of the hotel in a courteous and pleasant manner.
- Use the appropriate phrases and greetings when interaction with guests.
- Provide information pertaining to available services and facilities of hotel, points of interest and entertainment attractions, making reservations as needed.
Guest Services:
- Offer assistance to the individual needs and requests of all guests. Ensure guest needs are responded to in a timely and efficient manner.
- Maintain guest confidentiality at all times. Conduct self in a friendly and attentive manner during all guest encounters.
Guest Reservations:
- Use proper telephone and reservation etiquette including describing the hotel, proper rate quotation and capturing reservations
- Responsible for greeting every guest upon arrival
- Prepare documents and keys required for registration
- Register arriving guests and assign rooms
- Process guests' departures, calculate charges and receive payments
- Make, confirm, cancel and change reservations
- Promptly and courteously attend to telephone calls and text messages, directing as appropriate
- Provide information on hotel facilities and services
- Provide detailed information about points of interest in the area
- Provide direction to guests requiring guidance and offering any further assistance, as required
- Accurately manage payment system.
- Adhere to all safety policies and procedures.
Requirements
- Candidates should possess a B.Sc / HND qualification with 2- 5 years relevant work experience.