Address client concerns promptly and professionally. Inform clients about company products, services and promotions.
Promptly, accurately, professionally and courteously receives 100% of all telephone calls and visitors
Ensure vendor’s services to the company is satisfactory and payment well negotiated
Relationship management skills with clients, staff and company vendors
Time management and proper documentation and filing system
Maintaining high degree of safety and confidentiality of documents and company
Manage courier and dispatch services.
Provide consistent quality service to customers by phone, email as officers at the first line of contact.
Handle enquiries, suggestions, feedback and complaints in a professional and positive manner
Ad hoc administrative duties and other reception duties.
Fulfil any other duties as and when assigned by the Director.
Schedule appointments and maintain and update appointment calendars.
Analyze data to determine answers to questions from customers or members of the public.
Organize travel itinerary and hotel/flight reservations for site personnel and visitors.
Administer monetary claims by site personnel for payment/re-imbursement.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Provide administrative support to direct report manager and other colleagues as needed.