• Application Deadline: Fri, 30 Jan 2026 00:00:00 GMT
• Position: Executive Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 5 - 8 years



• Location Lagos




• City Ikeja




• Job Field Administration / Secretarial 
  
  

Job Summary

• Our client, a leading construction, manufacturing and distribution group is looking to hire an Executive Assistant.


• The Executive Assistant (EA) will provide high-level administrative, operational, and strategic support to the Director.


• The role ensures effective time management, workflow coordination, decision-making support, and communication flow within and outside the Executive Office.


• The EA acts as the primary point of contact between the Director and internal/external stakeholders, ensuring the Director’s priorities are executed efficiently and confidentially.

Key Responsibilties

• Manage and coordinate the Director’s calendar, appointments, meetings, and travel schedules.


• Prepare daily briefs, agendas, itineraries, and meeting documents for the Director.


• Draft, review, and edit correspondence, memos, presentations, and reports on behalf of the Director.


• Maintain an organized filing system (digital and physical) for confidential documents and records.


• Track, prioritize, and follow up on pending actions, deadlines, and deliverables.


• Act as the primary liaison between the Director and internal/external stakeholders.


• Respond to inquiries on behalf of the Director professionally and promptly.


• Coordinate communication flow, ensuring accurate and timely dissemination of information.


• Assist in the preparation and coordination of executive-level communications, speeches, and presentations.


• Schedule, plan, and organize executive meetings, board meetings, retreats, and stakeholder engagements.


• Record and distribute accurate minutes, track decisions, and follow up on action points.


• Handle logistics for workshops, conferences, and business events attended by the Director.


• Conduct research, gather data, and compile reports to support decision-making.


• Prepare executive dashboards, summaries, and briefing notes.


• Support strategic initiatives, special projects, and business development activities assigned by the Director.


• Assist in monitoring performance indicators, project progress, and strategic tasks.


• Oversee smooth operations of the Executive Office, ensuring professionalism and efficiency.


• Manage budgets and expenditures relating to the Director’s office (travel, meetings, supplies).


• Maintain office protocols, confidentiality, and high professional standards.


• Handle confidential information with utmost discretion.


• Uphold the Director’s expectations, values, and corporate leadership standards.


• Demonstrate professionalism, emotional intelligence, and sound judgment in all interactions.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Social Sciences, or related field.


• Minimum of 5-8 years relevant experience supporting C-Suite executives or senior management.


• Proven ability to manage a fast-paced executive environment.


• A Male candidate is preferred for gender balance.

Technical Skills:

• Excellent proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.


• Strong report writing and document management skills.


• Ability to manage digital tools: project management apps, scheduling tools, CRM systems, etc.

Soft Skills:

• Exceptional written and verbal communication skills.


• Strong organizational and time-management abilities.


• Analytical and problem-solving skills.


• High emotional intelligence and interpersonal skills.


• Ability to multitask and work with minimal supervision.


• Discretion and integrity in handling confidential information.

Key Competencies:

• Executive presence and professionalism


• Attention to detail and accuracy


• Proactive thinking and initiative


• Stakeholder management


• Project coordination


• Strategic support capability


• Confidentiality and discretion.

Salary

N400,000 monthly.