• Application Deadline: Thu, 22 Jan 2026 00:00:00 GMT
• Position: Administrative Officer



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 2 years



• Location Abuja




• Job Field Administration / Secretarial 
  
  

Job Summary

• The Admin Officer provides essential administrative support to the Senior Admin Manager and ensures smooth day-to-day office operations.


• This role involves drafting correspondence, managing documentation, coordinating vehicle usage, maintaining office supplies, and assisting with communication and event management.

Key Responsibilities

• Draft offer letters, invoices, and various official letters and notices.


• Review tenancy, sales, property management, and other agreements.


• Correspond professionally with clients and prospective clients.


• Establish and maintain a thorough documentation and filing system.


• Receive and process fund requests, maintaining detailed and accurate expense records.


• Coordinate and oversee the smooth operation of the company’s carpool, including drivers and vehicles, in collaboration with the Front Desk Officer.


• Supervise the Front Desk Officer in maintaining accurate vehicle usage logs, fuel consumption records, and movement schedules.


• Ensure all vehicle documentation (licenses, insurance, etc.) are valid, up to date, and properly filed.


• Review and approve the driver roster prepared by the Front Desk Officer to ensure efficient service delivery and coverage.


• Monitor and report on vehicle performance, maintenance needs, and related expenses to the Senior Admin Manager.


• Maintain a reliable inventory of office consumables.


• Monitor office stock levels and place orders as necessary.


• Prepare regular reports on office supply expenses and budgets.


• Maintain an accurate inventory management system.


• Conduct quarterly market price surveys to ensure value for money in procurement.


• Oversee office cleanliness and ensure that external areas (lawns, gardens, walkways, parking areas) and office interiors are well maintained.


• Supervise the Front Desk Officer to ensure guests are professionally welcomed and directed.


• Oversee the successful management of incoming calls, mail, and packages handled by the Front Desk Officer


• Schedule and coordinate internal appointments, meetings, and conference room bookings.


• Initiate and/or support the planning and coordination of company events and meetings.


• Prepare outgoing mail, draft correspondences, properly receive written correspondences, and manage correspondence/parcel dispatches when necessary.


• Adapt to reasonable changes or additions to duties as communicated.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Office Management, or related field preferred.


• Minimum 2 years’ experience in an administrative role, preferably in property management or a corporate environment.


• Familiarity with property management documentation and processes is advantageous.

Skills & Competencies:

• Strong organisational and multitasking skills with excellent attention to detail.


• Effective written and verbal communication abilities.


• Proficiency in Microsoft Office (Word, Excel, Outlook).


• Ability to maintain confidentiality and handle sensitive information discreetly.


• Good interpersonal skills and customer-service orientation.


• Strong time management and prioritisation capabilities.


• Ability to work independently and collaboratively within a team.


• Proactive problem-solving skills.