• Application Deadline:
• Position: PA to COO (Operations)



• Job Type Full Time , Onsite



• Qualification BA/BSc/HND



• Experience 3 years



• Location Lagos




• Job Field Administration / Secretarial 
  
  

A fast-growing group of companies is seeking a highly structured, operations-focused Personal Assistant to the COO to support executive coordination and operational execution across multiple business units.

This role requires someone with a solid background in operations, administration, or project coordination, who understands how organizations run day-to-day and can help translate executive direction into action.

The Personal Assistant will function as a coordination hub between the COO and department leads, ensuring operational priorities are tracked, communicated, and executed efficiently.

Role Objective

To provide high-level administrative, operational, and project coordination support to the COO by ensuring seamless communication, structured follow-ups, and effective tracking of operational initiatives across the group.

Key Responsibilities

Executive & Administrative Support

• Manage the COO’s calendar, meetings, and travel logistics


• Prepare meeting agendas, briefing notes, and presentations


• Take meeting minutes and track action items to completion


• Screen and prioritize internal and external communications


• Maintain organized digital and physical documentation systems

Operational Coordination

• Track operational projects across business units and follow up on deliverables


• Coordinate communication between the COO and department heads


• Assist with implementing operational plans and process improvements


• Monitor timelines and escalate delays or risks when necessary


• Support planning and execution of operational reviews and strategy meetings

Reporting & Documentation

• Prepare weekly and monthly operational reports


• Compile dashboards, summaries, and performance updates


• Maintain project trackers and operational logs


• Assist in documenting SOPs and workflow processes

Project & Task Management

• Support cross-functional initiatives led by the COO


• Ensure deadlines are met across multiple departments


• Coordinate internal resources for operational initiatives


• Assist in planning company-wide meetings, reviews, and events

Requirements

• Bachelor’s degree in Business Administration, Operations Management, or a related field


• Minimum of 3 years’ experience in operations, project coordination, executive support, or administrative management


• Strong understanding of operational workflows and business coordination


• Excellent organizational and multitasking abilities


• Strong written and verbal communication skills


• High attention to detail and follow-through


• Proficiency in Microsoft Office (Excel, Word, PowerPoint)


• Ability to manage confidential information with discretion


• Comfortable working in a fast-paced, multi-company environment

Preferred Competencies

• Strong problem-solving ability


• Initiative and ownership mindset


• Time-management discipline


• Ability to anticipate operational needs


• Professional executive presence

Remuneration

Competitive salary based on experience.