• Application Deadline:
• Position: Administrative Manager



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 5 years



• Location Ondo




• Job Field Administration / Secretarial 
  
  

Job Summary

• The Administrative Manager is responsible for overseeing daily administrative operations, ensuring organizational efficiency, and supporting overall business functionality.


• This role involves coordinating office procedures, supervising administrative staff, managing budgets, maintaining records, and ensuring compliance.

Responsibilities

Administrative Oversight:

• Develop and implement effective administrative systems, policies, and procedures.


• Supervise and coordinate the activities of administrative staff, including receptionists, office assistants, and cleaners.


• Maintain an organized and well-functioning office environment.

Facility and Resource Management:

• Oversee office facilities, maintenance, and repairs.


• Manage office supplies inventory, procurement, and vendor relationships.


• Ensure utility services (electricity, water, internet, etc.) are functional and within budget

Human Resources Support:

• Support HR functions such as recruitment coordination, onboarding, leave management, and disciplinary procedures.


• Maintain staff records, including attendance, disciplinary actions, and contracts.

Budget and Financial Administration:

• Prepare and monitor departmental budgets.


• Approve expenditures within defined limits and ensure cost-effective procurement.


• Reconcile administrative expenses and liaise with the accounts department on documentation.

Compliance and Policy Management:

• Ensure compliance with organizational policies and government regulations.


• Maintain up-to-date administrative records and ensure secure filing systems.


• Oversee health and safety regulations in the workplace.

Communication and Coordination:

• Facilitate internal communications across departments.


• Prepare reports, presentations, and official correspondence as required.


• Liaise with external stakeholders (vendors, government agencies, service providers).

Risk and Crisis Management:

• Identify potential administrative risks and propose mitigation strategies.


• Handle emergencies or disruptions affecting administrative operations.

Requirements

• Bachelor’s Degree in Accounting or Business Administration.


• Minimum of 5 years proven experience in a similar administrative role, preferably in construction.


• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).


• Excellent organizational, time management, and leadership skills.


• Strong written and verbal communication skills.


• Knowledge of budgeting and recordkeeping.


• Ability to handle sensitive information with confidentiality.

Key Competencies:

• Leadership and people management


• Problem-solving and decision-making


• Multitasking and prioritization


• Attention to detail


• Adaptability and resilience


• Integrity and ethical conduct.