• Application Deadline: Fri, 27 Feb 2026 00:00:00 GMT
• Position: Admin Lead



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 6 years



• Location Abuja




• Job Field Administration / Secretarial 
  
  

Role Summary

• The Admin Lead oversees the organization’s administrative infrastructure, ensuring efficient facility management, asset control, vendor coordination, statutory compliance, and security governance across offices, stores, and warehouses.


• The role focuses on providing structured administrative support, cost discipline, and risk control, enabling smooth business operations

Key Responsibilities

Office & Facility Administration:

• Office and store facility management


• Utilities management (electricity, water, internet)


• Office supplies and stationery control


• Furniture, fixtures, and equipment upkeep


• Repairs, maintenance, and AMC coordination


• Office keeping and security services


• Workspace allocation and moves

Asset & Inventory (Non-Trade) Administration:

• Asset tagging and tracking (laptops, POS machines, scanners)


• Asset issuance and returns


• Asset audits and depreciation records


• Maintenance of IT and non-IT assets


• Disposal and replacement coordination

Vendor & Service Provider Administration:

• Onboarding admin/service vendors


• Contract negotiation and renewals


• Managing service-level agreements (SLAs)


• Vendor performance tracking


• Payment coordination with Finance


• Managing multiple vendors across stores and warehouses

Documentation & Records Management:

• Document filing (physical and digital)


• Policy and SOP documentation


• Employee admin records (non-HR)- IDs, Business cards, biometrics, asset issuance)


• Contract storage and retrieval


• Admin approvals and correspondence


• Record retention and archival

Travel & Transport Administration:

• Travel bookings (air, hotel, local transport)


• Travel policy enforcement


• Vehicle C Fleet management (company cars, delivery vehicles – admin side)


• Fuel, toll, and maintenance records


• Driver coordination and documentation


• Insurance and permits for vehicles

Compliance & Statutory Administration:

• Trade licenses and renewals


• Shop C establishment compliance (Renewals, Records C registers, entry C Exit, etc.)


• Warehouse and fire safety compliance


• Local municipal permissions


• Insurance policies (property, assets, vehicles)


• Coordination with legal and government authorities

Retail & Warehouse Admin Support:

• Store opening/closure documentation


• Store audit coordination


• Access control (keys, entry systems)


• Uniforms and ID cards


• Health and safety administration


• Coordination for new store or warehouse setup

E-commerce Administrative Support:

• Platform access administration


• Vendor onboarding documentation (marketplaces)


• Courier agreement documentation


• Returns and reverse logistics admin coordination


• Data and report consolidation for management

Security & Risk Administration:

• Security vendor management


• CCTV and access system administration


• Incident reporting and documentation


• Theft and loss reporting coordination


• Emergency preparedness and drills

Job Profile's Experience

• Minimum of 6 years’ experience in a similar administrative role, with at least 3 years in a supervisory or lead capacity.


• Exposure to the retail industry and multi-department operations is an added advantage.


• Strong process-driven mindset with the ability to establish and maintain structured administrative systems across offices, stores, and warehouses.


• Proven ability to manage vendors, compliance requirements, facilities, and assets efficiently.


• Results-oriented team player with sound judgment, strong coordination skills, and the capacity to grow into broader corporate services leadership responsibilities.