• Application Deadline: Mon, 19 Sep 2022 00:00:00 GMT
• Position: Office Manager


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Location: Lagos Mainland (Sanya)

Lumos, a market leading provider of high-quality solar home systems, is revolutionizing the African market with a reliable and clean power solution, accessible to everyone.

There are currently close to 1 billion people in Africa with poor or no access to the electricity grid. We combine easy to use technology with a personalized service to power prosperity for millions of people.

Lumos enables prosperity and improves livelihoods for families and business owners who can now advance their level of education, remain active after sundown, take advantage of new opportunities, and thrive.

Powering bulbs, computers, fans, TVs, and other appliances, Lumos ensures that our customers save money every month, while significantly cutting CO² emissions.

Description

Our company is looking to hire an Office Manager to be responsible for the general operation of our office. You will also be required to provide support to the CEO

JOB RESPONSIBILITIES

• Managing assigned projects, from start to completion within predefined timelines.


• Preparation of proposals, reports, meeting agendas, meeting minutes and briefs including presentation of same when required.


• Relationship management with employees and stakeholders; communicates directly and on behalf of the CEO, with members of the Senior Management Team and others on matters related to CEO's Office.


• Work cross-functionally to provide strategic solutions and support to drive organizational growth.


• Represent the interest of the CEO within and outside the company; might periodically be required to represent the CEO at meetings, functions and events.


• Completes a broad variety of tasks for the CEO including:


• Organisation and coordination of meetings and high-profile engagements


• Scheduling and managing an extremely active calendar of appointments


• Preparing and managing sensitive correspondence


•  Arranging complex travel plans, itineraries, agendas etc.


• Overall management of the CEO’s Office for effectiveness


• Organize and oversee office operations and procedures.


• Assist in the planning of in-house or off-site activities.


• Manage expatriate documentation, including expatriate quota renewal, monthly returns filing, etc.


• Provide periodic activity reports (weekly, monthly, quarterly) on tasks and assignments.


• Plan and coordinate administrative procedures and systems and devise ways to streamline processes


• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.


•  Assist in organizing other office activities (renovations, event planning etc.)


• Keep abreast with all organizational changes and business developments.


• Support all administrative duties in the office and ensure that office is operating smoothly.


• Assist in contract and price negotiations with office vendors, service providers and office lease.

Educational Qualifications & Functional / Technical Skills

• First degree in Business Administration or Management; a Master’s degree is an added advantage


• Above average knowledge and experience of office management systems, procedures and IT literacy.


• Proficient in Microsoft packages and use of social media


• Always maintain a friendly professional tone


• At least 3 years experience working as an office manager.


• Experience in internal and external communication management Proven secretarial and administrative skills


• Maturity and experience required in dealing with multiple stakeholders


• Solid problem solving and organizational skills with attention to detail


• Excellent written and verbal communication skills


• Strong people management and problem-solving skills


• Proven multi-tasking skills and ability to handle multiple projects successfully


• Strong and proven records of being assertive in challenging situations


• Ability to work well under pressure to meet tight deadlines and deal with challenging work environments