• Application Deadline: Mon, 12 Sep 2022 00:00:00 GMT
• Position: Executive Assistant, Legal and Compliance


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Lagos


• Job Field Law / Legal 
  

The Opportunity

• Reporting to the General Counsel, the role will be responsible to provide executive and administrative support to the General Counsel and the in-house Legal & Compliance (L&C) team and will undertake a variety of work, including calendar management, meeting support, travel, file maintenance and invoicing.

Ways You can Contribute

• Manage scheduling for the General Counsel and L&C leadership team, including calendar meeting requests.


• Plan, coordinate and ensure schedules are followed and respected, and act as a ‘gatekeeper’ while ensuring access to the leadership team.


• Schedule meetings and coordinate related logistics, such as room bookings, refreshments, and document preparation for all attendees.


• Manage agenda, take minutes at meetings, and distribute as appropriate.


• Lead follow up of key action items for the leadership team, ensuring that the L&C leadership team is prepared for meetings and correspondence and work runs smoothly.


• Manage travel in coordination with the travel team and office coordinator and team assistants, including extensive global travel, accommodation reservations, ground transport, travel visas and immunizations.


• Prepare and submit expense reports accurately and efficiently in line with organizational policies.


• Handle highly sensitive and confidential matters relating to the daily activities of the department.


• Prepare, draft, and revise correspondence, agreements, and other documents.


• Maintain listing of global legal contacts and familiarize with key contacts.


• Undertake all file management and housekeeping procedures to ensure filing constantly up to date.


• Provide support in development of systems and processes that support efficient and effective management of all communications, record-keeping and filing systems. Coordinate and consolidate information in order to meet deadlines.


• Manage and monitor large volumes of files, electronic and paper.


• Maintain and update internal policies and legal documentation.


• Liaise with external legal counsel and/or other Foundation staff on documentation and administrative or confidential matters as well as on various issues.


• Build and maintain relationships with both staff and external resources.

Who You Are

• College Diploma or University Degree is required.


• Minimum 5 years’ experience as an executive assistant.


• Previous experience working in a law firm or in-house legal department is a benefit.


• High level of proficiency with current technology including Microsoft Office, with an emphasis on Word, Excel, Outlook and PowerPoint.


• Excellent planning, prioritization, and time management skills.


• Strong communication skills in English; written and spoken.


• An ability to work well under pressure and remain calm during high volume periods.


• Comfortable taking instructions, following through on assignments, and managing ongoing tasks.


• Ability to support more than one professional and to undertake additional responsibilities.


• Professional demeanor, sensitivity with different cultures and impeccable integrity.


• Team player, who can also work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.


• Possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.


• Possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.


• Demonstrate a commitment to Mastercard Foundation’s values and vision.