• Application Deadline:
• Position: Senior Procurement Manager


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 5 years


• Location Borno


• Job Field Procurement / Store-keeping / Supply Chain 
  

Sector: Supply Chain

Employment Category: Fixed Term

Open to Expatriates: No

Location: Maiduguri

Job Description

• The primary objective of the position is to support the Supply Chain function in developing world-class procurement practices to improve program support for IRC Borno Offices.


• It requires the occupant to have a deep understanding of humanitarian supply chains including but not limited to need assessment, sourcing, buying, and expediting procurements


• The success of this role requires close collaboration with field staff, country leadership, program teams, and GSC Quality Assurance.

Major Responsibilities:

Under the direct supervision of the Supply Chain Coordinator, you will be responsible for the following:

A. Procurement Planning

You will:

• Perform Market Analyses by collecting, organizing, and analyzing market data and financial reports and monitoring Supply Market to ensuring price quotations and Supplier offers are authentic and reasonable


• Develop procurement plans for active grants, in collaboration with program Coordinators/Managers and internal and external partners to support program implementation.


• Ensure program teams develop distribution plan for supplies and assets of closed grants in the warehouses.


• Coordinate with supply chain field staff to ensure that there is sufficient spaces in warehouses before sending program supplies to the field sites.


• Ensure that the supply chain department is well staffed and roles and responsibilities of each have clear job description.

B. Procurement

You will:

• Implement all IRC procurement Standard Operating Procedures to ensure compliance to IRC and donors procurement policies


• Work with requesters to develop comprehensive purchase specification


• Maintain accurate procurement data and records and ensuring on time procurement reporting


• Review procurement documents before payment


• Lead the bidding process, including Request for quotation process, Request for proposal process, Tender evaluation and facilitating procurement committee functioning


• Develop and implement category sourcing strategy


• Set negotiation objectives conduct negotiations with potential suppliers to ensure value for money

C. Contracting Process

• Prepare, review, and utilize Procurement contracts, including Master Agreements (MPA, MSA) to ensure favorable Procurement Terms and Conditions


• Set key performance indicators and service level agreements for contracts


• Monitor contract implementation to ensure suppliers adherence to contract terms and conditions


• Prepare and submit timely and accurate procurement report(s) to inform decision-making process.


• Implement and sustain segregation of duties in procurement and other related functions.

D. Supplier Management

• Maintain mutually beneficial relationships with suppliers


• Conduct Supplier performance reviews and feedback process and maintain up to date and accurate supplier performance scorecards


• Develop suppliers for sustainable value adding procurement

E. Compliance and Legal

• Conduct procurement due diligence, including ATC check, supplier site visits, supplier background checks and implement any other fraud prevention methods


• Conduct self-assessments of conformance to supply chain policies, procedures, controls, and performance


• Provide complete documents for audit and implement Corrective and/ or preventive action Plans (CAPA)


• Identify, document and timely report any IRC procurement process deviations following the mechanism in place for appropriate follow up.


• Develop and support implementation of improvement plans.


• Provide constructive support to other functions to ensure effective, compliance to policies & procedures.

F. Staff Management and Development:

• Support recruitment of procurement staff through the effective utilization of the IRC supply chain competency matrix.


• Ensure each staff members' objectives are set following the organizational unit visions as well as operations context(s);


• Provide face to face and remote orientation to newly hired procurement staff.


• Assess procurement staff competency and training gaps and develop appropriate intervention programmes


• Deliver Training and Professional development programmes


• Co-ordinate training and maintain training record


• Key Working Relationships:


• Report to: Supply Chain Coordinator

Duty Station: Maiduguri

Position directly supervises Senior procurement Officer in Maiduguri

Position Indirectly Supervises Procurement Officers, Procurement Assistants



Internal and/or external contacts:

Internal: Regular relationships with regional and country Supply Chain staff at all levels, Deputy Director of Operations and Project Coordinators/Mangers. Actively participate in global and regional supply chain, conferences, and leading sessions as required.

External: May Serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations.

Qualifications

Education:

Bachelor’s Degree required or equivalent qualification in required field

Professional certification in supply chain management and/or emergency response management.

Work Experience:

• At least 5 years of experience in handling humanitarian supply chain.


• Strong ERP roll out and management skills.


• Clear training and mentoring ability.


• Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.


• Demonstrated Skills and Competencies:


• Have a high degree of flexibility and ability to work under sometimes acute hardship conditions against tight deadlines.


• Strong computer and communication equipment skills, including Microsoft Office applications.


• Ability to lead teams


• Change management


• Risk management


• Decision-making capability


• Cross-Functional collaboration


• Result Focus


• Effective Communication


• Problem-Solving ability