• Application Deadline: Tue, 11 Oct 2022 00:00:00 GMT
• Position: Front Desk & Admin Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 3 years


• Location Abuja


• Job Field Administration / Secretarial 
  


• Salary Range ₦50,000 - ₦100,000/month
  

Responsibilities

• Greet guests and provide them with superb customer service.


• Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper.


• Answer all client questions and incoming calls.


• Redirect phone calls to the appropriate department and take down messages.


• Accept all letters and packages, and distribute them to their appropriate departments.


• Track and order office equipment and supplies.


• Maintain records and files.

• Prepare and monitor office budget


• Troubleshoot Emergencies


• Keep updated records of office expenses and costs


• Coordinate office activities and operations to secure efficiency and compliance to company policies


• Manage phone calls and correspondence (e-mail, letters, packages etc.)


• Oversee facilities services, maintenance activities and tradespersons (e.g. Electricians)


• Make travel arrangements


• Organize company documents into updated filing system


• Maintain accurate records and file manual and electronic copies of all the tender data i.e. correspondence quotations internal input etc.


• Improve the administrative systems, policies and procedures that are relevant industry.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time.

Requirements

• B.Sc in Business Administration or in any other related field of study


• 2-3 years working experience in a similar role


• Good understanding of office administration practices.


• Excellent written and verbal communication skills including professional phone etiquette.


• Robust knowledge of Microsoft Office programs (PowerPoint, Outlook, Excel, and Word)


• Excellent organizational skills including ability to prioritize and coordinate multiple tasks.


• Ability to coordinate several projects to a successful completion with little or no supervision.


• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.


• Exceptional problem resolution and decision-making skills.


• Proactive: ability to think strategically and be creative in carrying out assigned task.