• Application Deadline:
• Position: Shipping Coordinator


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 7 years


• Location Lagos


• Job Field Logistics 
  

Job Objectives

• To monitor and track the timing of shipments highlighting discrepancies between the actual and expected times of arrivals.


• Monitoring of debit notes and credit limits from our shipping companies with a view to monitoring and processing of all refunds for collection.


• Coordination and monitoring of clearing agents’ activities to ensure adherence to agreed SLAs.


• To report and account for deliveries in terms of quantities and properly account for shortages.


• Coordinate and document export transactions.

Key Responsibilities

• Ensure Vessel/Shipment monitoring and generation of Expected Time of Arrival (ETA) and Actual Time of Arrival (ATA) reports weekly


• Ensures that clearing reaches 70% within 10 days, 90% within 15 days (provided the situation of the ports returns to normal.


• Monitoring of credit limits and collection of debit notes from shipping companies for reconciliation and preparation of payment schedules and processing of refunds.


• Management of document related and amendment issues with shipping companies and port operators.


• Management of issues relating to government agencies like NCS, NAFDAC, SON etc.


• Ensure expected participation of any audit exercise and drive timely closure of any reported audit gaps.


• Processing and renewal of various import permits with government agencies like NEPC, VET & Plant Quarantines.


• Escalate all recorded shortages and damages on deliveries to appropriate unit for action.


• Ensure effective management of port to plant initiatives/operations.


• Coordinate internal and external documents for export transactions.


• Management of inspection agencies and permits for export transactions.


• Coordination of in-clearing and management of delivery schedule process to ensure hitch free delivery and examination process at PNG locations.


• Drive effective management of suppliers’ performance schedule.


• Coordination of and accounting for damages in transit on deliveries and coordination of refunds from defaulting agents due to these damages.


• Coordinates quarterly stakeholder’s forum for service providers to drive continuous improvement and further develop the clearing process as a whole.


• Monthly preparation of reports aimed at performance measurements of both internal and external service providers (SLA compliance).


• Provide skillful directions and effective leadership and manage operational conflict for smooth running of the unit.


• Any other duty assigned by the departmental leadership.


• Carries out any other duty assigned by head of department or head of supply chains department.

Qualifications

• B.Sc / B.A in any of the Social Sciences, Sciences or Arts (Minimum Qualification).


• At least 7 years’ work experience in Shipping operations, warehouse, or logistics function of a reputable organization. (FMCG).


• Professional qualifications in Logistics and transport and or shipping is an added advantage.

Knowledge & Skills:

• Import and Exporting Rules and Regulations


• Computer proficiency (excel) Reporting & Microsoft office


• Supply chain management


• Logistics operations and management


• Quality management


• Service level monitoring


• Supply & distribution analysis


• ERP Software (Navision).


• Resources Management.


• Understanding of ISO and regulatory requirements.

Personal Attributes:

• Analytical skills


• Communication skills


• Interpersonal Skills


• Monitoring and Control


• Customer Relationship management skills


• People management skills


• Customer & quality service


• Strategic thinking


• Team player and Team Building attributes


• Ability to work under pressure


• Honesty and Integrity.


• Critical thinking and problem solving.