• Application Deadline: Sun, 30 Oct 2022 00:00:00 GMT
• Position: Legal Secretary


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 - 3 years


• Location Lagos


• City Victoria Island


• Job Field Law / Legal 
  

Location: Victoria Island, Lagos.

Oversees management of the reception area. Receives, interacts, directs guests and visitors, and ensures quick and prompt responses to inquiries. Provides administrative support to lawyers; assists with typing and correcting legal documents before dispatch to client locations. Organizes and maintains all official documents with a proper filing system. Schedules meetings, appointments and events and sends out timely reminders.

ESSENTIAL JOB FUNCTIONS

• Oversees management of the reception area to receive and welcome guests.


• Directs guests, clients, and other visitors to the appropriate offices.


• Ensures the front desk workspace is neat and tidy at all times.


• Updates clients’ database with contact information as required.


• Liaises with security personnel to manage guests and emergency situations.


• Handles internal and external telephone communications professionally.


• Receives calls, takes note of important information, and redirects calls when appropriate.


• Attends to all inquiries, directs communication to the appropriate person and ensures prompt response to clients’ complaints.                          


• Sorts and distributes incoming and outgoing emails and ensures letters for the managing partner are shared with him.


• Keeps inventory of office supplies, stationaries, and diesel.


• Provides administrative support to lawyers in the firm.


• Operates and maintains office machines including printers, intercoms, scanners, and photocopying machines.


• Types, edits, prints, and photocopies legal documents before dispatch.


• Makes reservations for external meetings and events for staff and sends out timely reminders.


• Schedules and sends reminders for in-house meetings and takes minutes.


• Maintains, retrieves, and files all official documents using a proper filing system.


• Produces and files various legal documents such as appeals, motions, or petitions, and litigations.


• Maintains a filing system and documents repository for the firm.


• Ensures dispatch delivers letters and court processes on time.


• Monitors and tracks deadlines and keep multiple agendas and provides timely reminders.


• Monitors the firms’ facilities and ensures proper maintenance of office assets.


• Liaises with the vendors and purchases office supplies.


• Performs other tasks as assigned by the practice manager.

EDUCATION QUALIFICATIONS:

Bachelor’s degree or HND in any field from an accredited and reputable institution.

 TECHNICAL REQUIREMENTS:

• Proficient in the use of Microsoft office tools.


• Certified legal secretary, certification in customer relations.


•  Technology savvy.

KNOWLEDGE REQUIREMENTS:

• Understanding of administrative functions.


• Understanding of procurement in relation to the construction industry.


• Vendor relations and management.

SKILLS REQUIREMENTS:

• Presenting and Communicating Information.


• Working with People.


• Planning and Organizing.


• Adhering to Principles and Values.


• Coping with Pressures and Setbacks.


• Applying Expertise and Technology.


• Following Instructions and Procedures.


• Writing and Reporting.


• Learning and Researching.

WORK EXPERIENCE:

• 1-3 years in an administrative role.


• Experience in front desk management or administration.