• Application Deadline: Fri, 28 Oct 2022 00:00:00 GMT
• Position: Human Resources Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 year


• Location Borno


• Job Field Human Resources / HR 
  

Location: Monguno, Borno

Employment Type: Part-time

General Objective

• Under the supervision of the Human Resources Officer, the Human Resources Assistant assists him/her in all the activities related to human resources management at Monguno base office.

Responsibilities and Tasks

Administrative management & follow-up:

• Organize the necessary personnel and contractual documents for all base staff


• Ensure that all HR files are complete and updated


• Manage the physical and electronic archival of HR files as per the archiving and filing process


• Prepare administrative equipment of base staff (ID cards, medical insurance cards, etc.)


• Record minutes of meetings when asked by the line manager


• Receive and compile any claims from base national staff, and report them to his/her line manager


• Prepare, compile and share mission documents on a weekly basis (job announcements, recruitment follow up, etc.)


• During on boarding of new staff, prepare all documentation for base staff to ensure they benefit from all social covers offered by PUI


• Update the base internal contact list monthly by compiling and verifying data received from bases


• Prepare the HR files for audit and verification visits


• Assist the HR Officer in the preparation of meetings when needed

Human Resources management for national staff:

• Maintain confidentiality of HR information


• Assist the HR Officer in the implementation and respect of HR policy and procedures


• Prepare local staff contracts and amendments and ensure each staff is aware of contract terms & conditions


• Keep track of the base staff leaves and update concerned tools accordingly


• Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly


• Regularly update the coordination HR database,


• Ensure the respect of termination procedures and prepare all necessary documents


• When delegated, update the base and key staff organizational charts

Recruitment:

• Maintain and ensure the completion of all recruitment documents in HR files


• File and archive the resumes received on the email address and transfer them to recruiters


• Be the focal point for the communication with candidates throughout the whole process


• Schedule technical tests and interviews


• Assist the HR Officer in the recruitments at base level and attend interviews when needed


• Prepare the integration of any new employee

Capacity building:

• Assist in identifying training institutions as per the identified needs


• Assist the line Manager to organise or plan trainings


• Archive training certificates and attendance sheets in HR files as per the archiving process


• Forward to line manager the identified skills to be improved that were reported in performance appraisals


• Update the concerned tools according to trainings received

Payment:

• Collect, monthly, the advances on salaries request


• Update all changes related to change of bank account for Base staff in the HR data base

Priorities of the Department:

• Assist in the good application of the ISR and guidelines


• Digitalization of the HR files & Assist in the physical and electronic archival of hr files as per the archiving and filing process


• Ensure a confidentiality on all HR matters


• Assist in the implementation of capacity building plan


• Follow up on the evaluation/appraisal deadlines for national staff


• Ensure that all base staff are well registered to benefit of all social and medical coverage provided by PUI

Mandatory Requirements

• Education Degree: University Degree in Human Resources, Public Administration, Social Sciences or related field


• Language skills: Fluent in English and Hausa; Kanuri is an asset (intermediate level is desirable).


• Work experience: 1 year experience in Human Resources management or as an HR Intern (in an NGO would be preferable).

Knowledge and skills:

• Good analytical and writing skills.


• Knowledgeable about the Nigerian Labour Law and the provisions of the National Social Security law;

Computer skills:

• Good knowledge of the MS office software including Word, Outlook. Excellent in Excel.

Assets

Interests:

• Committed to engage in the humanitarian field

Transversal skills:

• Well organized


• Detailed-oriented


• Autonomous


• Able to take initiative to deal with difficulties encountered in daily work


• Ability to adapt or change priorities according to the changing situation within a mission or the organization itself


• Ability to work under pressure.

Salary

N300,000 - N380,000 / Month.