• Application Deadline:
• Position: Executive Assistant


• Job Type Full Time , Remote


• Qualification BA/BSc/HND


• Experience 1 year


• Location Not specified


• Job Field Administration / Secretarial 
  

The Role

With this in mind…

You’re the type of person that loves helping and turning negative experiences into positive ones.

The job is partly proactive, partly reactive.

Day to day, you’ll be working with and continuously building a work schedule for maximum productivity, researching and producing report, running errands, speaking with key contacts/partners, planning and attending meetings with the CEO, Partners, staff and clients as required

You’ll be accountable for these KPIs:

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  Increase in Productivity: 75%+ of target and goals set are met Ontime

  
  


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  Communication: communication with the CEO you are assisting, other members of the administrative team and external professionals when scheduling appointments and setting up meetings

  
  


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  Support: Providing essential support work which involves (preparing meeting materials, scheduling appointments and maintaining a daily agenda or task list for the CEO)

  
  


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  Innovation & Initiatives: Updating systems and implementing new strategies that benefit the CEO and his work at large, operating independently and make decisions on behalf of the CEO to reduce his workload

  
  


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  Scheduling & Strategic planning: Planning and managing schedules and also producing strategic plans to keep the CEO on track

  
  


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  Organization & Management: Creating effective structures for managing your department and motivate your team to produce exceptional work

  
  


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  Coordination & Collaboration: Making arrangements to bring people from different departments or establishments together by defining itineraries 

  
  


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  Documentation: Performing some administrative tasks like keeping up with paperwork for the CEO.

  
  


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  Efficiency & Implementation: Work efficiently to achieve their goals and provide the necessary support for the CEO

  
  


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  Administration: Handle many standard office responsibilities on behalf of the CEO.

  
  

(We’ll explain the KPIs to you if you don’t understand what it’s about) Simply put, when our CEO is super productive and gets things done everyone wins.

Please You MUST be:

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  High energy / high EQ, with the ability to motivate people [Members and staff and people you will be working and interacting with]

  
  


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  Excited and experienced to deliver top-notch excellent work to the CEO

  
  


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  Systems-oriented; a long-term decision-maker; you’re not satisfied solving the same challenge more than once; you fix it the first time & create a process to fix it forever

  
  


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  Excited to help and make things easy for the CEO

  
  


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  The capacity to work independently and collaboratively without compromising quality or accuracy.

  
  

NOTE: This position is FULL-TIME and VIRTUAL. Meaning you work from home (However you might be required to attend physical meetings with partners, make findings from people or organizations and run physical errands sometimes, although it is very rare). The team here at Shoppyrex is located all over the country. Preference for this position is someone in Lagos.

Please DO NOT apply for this position if you:

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  Have NO or less than 6 months- 1 Year of Personal Assistant at Mid/senior management level

  
  


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  Have never worked in an online or offline Secretarial/administrative position

  
  


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  Can not write or speak good and solid english

  
  


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  Does not have Excellent IT skills, including a working knowledge of how to use Wordpress, Canva, email marketing software's, presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

  
  


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  Fearful and SHY (You can’t hold a conversation with people or network with important personnel)

  
  


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  Not a Forward-looking thinker, who actively seeks opportunities and proposes solutions

  
  


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  Not TEACHABLE

  
  


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  Does not like Corrections and Instructions 

  
  


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  Have no interest in books, courses, businesses and personal growth.

  
  

If you’re not in these categories above, then please continue reading…

Qualifications:

At Shoppyrex, we value work ethic, coach-ability/teachable, positive attitude, and past results you’ve delivered significantly more than your degree (or lack thereof), GPA, etc.

However you must have a Minimum of HND or Bachelor of Science or Art (B.Sc. or BA); and Master of Science or Art (M.Sc. or MBA) optional.

Have you delivered results in a similar role in the past? If so, that’s what we’re looking for - we’re interested in your results.

That being said, feel free to apply even if you don’t “tick the boxes” below. Just be sure to mention that in your application + why we should consider you.

Roles & Responsibilities:

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  Manage the CEO’S daily schedules for maximum productivity and scheduling meetings & appointments with clients and team members and sending reminders.

  
  


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  Organize meetings and ensure that the CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting documents.

  
  


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  Attend meetings, prepare and ensure minutes of meetings are accurate and undertake prompt follow-up of actionable items from the meeting.

  
  


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  IMPORTANT MEETINGS: Creating a system that ensures the CEOkeeps track of important meetings/commitments/people and managing things as required

  
  


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  Attend meetings as a representative of the CEO and collect information, decisions, and requests, to be communicated back to the CEO

  
  


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  Help with daily time management

  
  


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  Reminding the CEO of important tasks, deadlines and prompt where necessary

  
  


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  Maintain strict confidentiality

  
  


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  Assists the CEO with prioritization of professional and personal commitments.

  
  


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  Undertaking any other administrative duties as may be required or assigned from time to time

  
  


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  Draft, review correspondence such as emails/letters and send communications on behalf of the CEO

  
  


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  Conduct research on different topics needed by the CEO and sharing findings in a concise manner and prepare presentations or reports as assigned

  
  


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  Assist in researching and following up with the action on matters which fall within the CEO’s responsibility – chasing responses, and triggering follow-up action.

  
  


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  Manage the company’s CRM/HRMS system

  
  


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  General Office management and Administration.

  
  


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  Vendor Liaison: Responsible for coordinating communication with vendors,suppliers, partners and ensuring that duties are executed to the required standards

  
  


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  Errands: Running errands as required by the CEO

  
  


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  Support all Personal & Business Functions: Active communication with all individuals that interact with the CEO on a day to day basis in personal and business functions

  
  


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  Process CEO’s correspondence, ensuring that incoming correspondence is attended to by the CEO/or on behalf of the CEO, or other staff as appropriate

  
  


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  Maintain various records and documents for the CEO

  
  


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  Review documents, slideshows, and writing materials such as blogs, reports, etc

  
  


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  Handle confidential documents ensuring they remain secure by maintaining files for them.

  
  


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  Proactive collation of all reports requiring the CEO review.

  
  


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   Maintain electronic records and ensure information is organized and easily accessible.

  
  

The Pay

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  N30,000, N45,000 & upwards of N50,000; commensurate with skills, qualifications and experience.. 

  
  

Ideal Profile

Preferred:

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  At least 1 years experience working as an Executive Assistant, Personal Assistant or similar role at a company that has an online or offline presence.

  
  


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  Experience in an online business environment while dealing with staff, prospects, leads and clients.

  
  


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  Forward-looking thinker, who actively seeks opportunities and proposes solutions.

  
  


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  Resilient and able to adapt to changing needs, priorities, and responsibilities 

  
  


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  Content Creator

  
  


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  Tech & Social Media Savvy

  
  


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  Ability to quickly learn new tools and technologies

  
  


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  Strong time-management and organization skills

  
  


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  Strong problem solving, listening and learning skills and proactive/analytical thinking;

  
  


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  Good reporting and negotiating skills

  
  


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  Typing 50 - 80+ words per minute

  
  


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  Have the Ability to organize and plan own work

  
  


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  Must be able to hit set targets and deliver under pressure: Delivering your task even under pressure without frowning, getting angry unnecessarily or passing your emotions(Anger e.t.c) to others

  
  


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  You can work virtually from home without distraction: No Distraction please

  
  


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  You're personally self-driven, self motivated and make things happen regardless of the circumstance

  
  


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  You're disciplined and honest

  
  


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  Ability to work independently and handle projects without the CEO running after you

  
  


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  Excellent attention to detail, with the ability to maintain a high level of accuracy

  
  


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  Excellent interpersonal and communication skills (verbal and written)

  
  


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  Focus on root issues, and fix them, instead of embracing band-aid solutions.

  
  


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  Convey a professional image at all times, exercising tact and diplomacy in handling a range of situations of differing content and complexity

  
  


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  Tactful and diplomatic with great interpersonal skills;

  
  


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  Excellent team player with project prioritization abilities;

  
  

What's on Offer?

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  Opportunities for career growth & development

  
  


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  Opening within a company with a solid track record of success

  
  


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  Flexible working options