• Application Deadline:
• Position: Plant Administrator


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Ogun


• Job Field Engineering / Technical 
  

Job Purpose:

The primary function of this position is s to provide administrative support in an effective and efficient manner to the Plant Manager and other staff as may be required.

Roles and Responsibilities:

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  Provide a high quality secretarial and organisational support services.

  
  


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  Receive internal and external visitors, business associates, expatriates and other functionaries on business/courtesy call with high degree of hospitality.

  
  


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  Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.

  
  


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  Effective management of the electronic diary, assessing priority of appointments and reallocation as necessary.

  
  


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  Manage meeting schedules and ensure that meeting venue is with appropriate facilities and refreshments.

  
  


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  Making travel arrangements, booking accommodation and processing claims for expenses.

  
  


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  Maintain appropriate levels of office supplies, stationary, office equipment including printers and photocopiers.

  
  


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  Devising and maintaining office systems, including data management and filing.

  
  


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  Maintain customer friendly outlook for Plant Manager’s office.

  
  


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  Provide budget support i.e. all costs within the area of control are managed within departmental budget parameters.

  
  


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  Any other duties as may reasonably be required, consistent with the grade of the post.

  
  


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  Collect, compile and record data for business documents

  
  


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  Produce business documents using PC

  
  


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  Maintain filing system

  
  


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  Arrange booking of venues

  
  


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  Transmit and receive business phone calls

  
  


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  Receives and relays messages to manager

  
  


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  Administration

  
  


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  Provide secretarial support to internal customers

  
  


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  Maintain and improve communication networks

  
  

Requirements:

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  Bachelors of Science in Secretarial Studies or any other relevant course

  
  


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  Minimum of 1-3 years experience in a similar position

  
  

Managerial: Strong interpersonal skills, teamwork, strategic thinking, excellent organisation skills, attention to detail, Mature and Professional

Technical: Proficient in MS Office applications such as Word, Excel, PowerPoint, amongst others, Excellent in preparing business correspondences, Excellent in English language, Public speaking skills.

Personal: Strong eye for detail, excellent communication skills, empathy, listening skills, Integrity, objectivity, patience, cultural sensitivity, adaptability, Positive attitude, Good “big picture”/cognitive skills, Good listening and negotiating skills