• Application Deadline: Fri, 29 Apr 2022 00:00:00 GMT
• Position: Field Office Administrator


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Borno


• Job Field Human Resources / HR 

Job Summary

The role of the Field Office Administrator will be to oversee and regulate the financial, human resources, administrative, and logistical functioning of INSO Nigeria in Maiduguri. S/he will report directly to the INSO Safety Advisor – Maiduguri. S/he will work closely with the Finance, Logistics and HR team in Abuja. S/he will supervise two drivers and cleaners. The post is based in Maiduguri and is offered on a one-year contract basis.

Major Responsibilities:

• To maintain and control the cashbooks and ledger


• Ensure that 100% of expenses are accurately entered on excel cashbooks daily


• Ensure that 100% of entries to the cashbooks are supported by valid purchase request invoices and receipts


• Deduct accurate WHT before payment


• To assist the Safety Advisor in the HR national staff administration


• Assist the Safety Advisor to file in a consistent and accessible manner all auditable documents (CVs, leave records, disciplinary notes, hire notes…)


• To assist the Safety Advisor in the HR international staff administration


• Assist the Safety Advisor in all administrative process for visas, residency papers, work permits, and other documents requested by the government for field international staff


• Assist the Safety Advisor with travel and accommodation arrangement from around the North East and North West region


• Provide office support services in order to ensure efficiency and effectiveness within the INSO office


• Maintain service contracts in coherent and accessible manner


• Supervise the domestic support staff to ensure the office is always clean


• Ensure the office premises is in good shape and properly maintained (Plumber, electricity, minor works, etc)


• Oversee the activities of drivers in the Maiduguri office and ensure no downtime of all office vehicles


• Assist the Safety Advisor in maintaining an adequate inventory of office supplies, sundry and consumable items


• Ensure that any asset assigned to staff or Maiduguri office are documented and recorded as such


• Ensure all office administration is carried out on time


• Ensure all bills/invoices are acquired and presented for payment on time


• Assist the Safety Advisor in all other administrative, financial and procurement/logistical requirements


• Any other tasks that may be assigned to you

Qualifications and Experience

• Admin/HR/Finance educational background and working experience


• Staff management experience


• Mandatory INGO experience – 2 years


• Knowledge of administrative, HR and logistical processes


• Computer literate


• Fluent in English (spoken and written)


• Fluent in Hausa (spoken)


• Preferred Characteristics


• Existing (relevant) local information networks and contracts


• Previous exposure to North East Nigeria


• Organized and structured personality

Key Personal Competences:

• Attention to detail


• Excellent analytic skills


• Creativity and proactive attitude


• Excellent interpersonal and communication skills and ability to work in a multi-cultural environment


• High level of confidentiality and integrity


• Strong organizational skills, ability to handle multiple priorities in an autonomous manner


• Ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline