• Application Deadline: Mon, 23 May 2022 00:00:00 GMT
• Position: Protocol Officer, (P2) AfCFTA


• Job Type Full Time


• Qualification BA/BSc/HND , MBA/MSc/MA


• Experience 2 - 5 years


• Location Not specified


• Job Field Logistics 

Purpose of Job

• Develop and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat.

Main Functions

• Follow up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;


• Suggest new and expand on existing policy areas for planned research;


• Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AfCFTA Secretariat internal use;


• Assist in setting the overall research direction of a relevant policy area;


• Responsible for the delegation and execution of defined research areas;


• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;


• Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;


• Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;


• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Prepare information guidelines for delegates and participants of AfCFTA Secretariat’s meetings on the modalities of accreditation and seating plans


• Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA Secretariat and keep protocol related documents of historical value and ensure their periodical update


• Ensure the ceremonial items such as Mast flags; desk flags, car pennant and name plates of Member States are properly procured and correctly used in appropriate places


• Custodian of the Secretariat ceremonial items (Mast flags; desk flags, car pennant, name plates as well as the gifts etc...)


• Supervise the work of Protocol Assistants reporting to him/her


• Provide protocol assistance to staff and handle in-house and external enquiries


• Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…


• Maintains working relationship with airline personnel, immigration and custom officers under the guidance of the Manager;


• Coordinate with events management staff for effective progression of the event, briefing them about the standard events protocol;


• Oversees the work of the staff under his/her supervision;


• Oversees the processing of Exit Visas for the departing staff;


• Perform other related duties as may be assigned.

Academic Requirements and Relevant Experience

• A Bachelor’s Degree in International Relations, Diplomacy, Political Sciences, Public Administration, Humanities or any other related discipline with 5 years of relevant work experience in areas of Protocol Services.

Or

• A Master’s Degree in Social Sciences, with specialization in International Relations and Diplomacy or in related field with 2 years of relevant work experience in Protocol services


• Supervisory experience is an added advantage.

Required Skills:

• Oral and written communication skills


• Excellent analytical thinking and problem solving skills


• Planning and organizational skills


• Ability to successfully manage ambiguity  


• Ability to work across business units / geographies; cultural sensitivity


• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Strategic Insight.


• Developing Others


• Change Management.


• Managing Risk.

Core Competencies:

• Teamwork and Collaboration.


• Accountable and Complies with Rules.


• Learning Orientation.


• Communicating with Influence.

Functional Competencies:

• Analytical thinking and problem solving.


• Job Knowledge and information sharing.


• Drive for Results.


• Continuous Improvement Focus.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration

Indicative basic salary of US$31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance of US$ 21,196.80 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.