• Application Deadline: Mon, 23 May 2022 00:00:00 GMT
• Position: Secretary, AfCFTA


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 3 years


• Location Not specified


• Job Field Administration / Secretarial 

Purpose of Job

• To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

• Provides support for the provision of logistical arrangements, activity implementation and provision of updates.


• Liaises effectively with internal and external stakeholders.


• Follow up meeting decisions and correspondence outcomes and ensure their implementation.


• Prepares draft routine office communication and assist in compiling data and information for reporting purposes.


• Contributes to the creation, improvement and maintenance of record and retrieval systems


• Draft initial requests on provision and maintenance of office facilities and materials.


• Prepares documents for meetings


• Keeps diary of Director and informs him/her accordingly and timeously


• Receives and maintains proper correspondence at the Directorate


• Prompts action on correspondence and other routine matters


• Maintains good computer file naming procedures.

Specific Responsibilities

• Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;


• Drafts responses to routine correspondences for the signature of the supervisors;


• Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;


• Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;


• Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners;


• Keeps an up to date diary of appointments for supervisors and other senior staff of the division;


• Keep equipment in use in good condition and report on defects for maintenance and other necessary action;


• Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units


• Performs reception services where required


• Performs any other relevant duty/responsibility assigned

Academic Requirements and Relevant Experience

• Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in Public Sector or international organization


• A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant secretarial experience in any Public Sector or international organization;


• Typing Speed: 50 words per minutes

Required Skills:

• Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point


• Planning and organizational skills


• Interpersonal skills


• Communication ability both orally and in writing


• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies:

• Developing Others


• Flexibility


• Risk Awareness and Compliance.

Core Competencies:

• Teamwork and Collaboration


• Accountability awareness and Compliance


• Learning Orientation


• Communicating Clearly.

Functional Competencies:

• Trouble shooting


• Job Knowledge Sharing


• Task Focused


• Continuous Improvement Awareness

Tenure Of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Remuneration

Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$  16,813.44   (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.