• Application Deadline:
• Position: Administrative Manager


• Job Type Full Time


• Qualification BA/BSc/HND , MBA/MSc/MA


• Experience


• Location Abuja


• Job Field Administration / Secretarial 
  

Purpose of the Role

• The Administrative Manager oversee the Administrative functions of the hospital, ensure regulatory compliance, security administration, hospitality management, housekeeping and kitchen administration.


• You will develop, review, and improve policies, systems, and procedures and ensure the administrative department office operates smoothly and efficiently.


• Oversee the work of other administrative and clerical staff and the day to day operations of the administrative functions and maintain a healthy administrative system of the business.

Key Performance Areas

• Develop and implement Administrative policies and strategies and initiatives aligned with the overall business strategy.


• Provide standard clerical duties as assigned, including faxing, copying, mailing, and communicating with clients.


• Manage and maintain the contracting process of vendors.


• Compile accurate monthly management reports as required.


• Oversee all day to day operations of the administration functions and maintain a healthy administrative system of the Hospital.


• Develop and manage administrative budgets in line with budgetary restrictions.


• Maintain good relationships with regulatory bodies and ensure regulatory compliance.


• Work with the HM and other members of the administrative team in the generation and management of a sustainable pipeline of work that reflects the current and anticipated administrative strategy and business plans.


• Organize and coordinate operations in ways that ensure maximum efficiency and effectiveness.


• Arrange travel and accommodations


• Supervise the work of employees and provide feedback and counsel to improve efficiency and effectiveness


• Assess overall administrative performance against set objectives.


• Ensuring that all the facilities of the hospital is properly maintained in line with health and safety policies


• Responsible for overseeing flight and accommodation for employees and guests on official assignments.


• Allocation, maintenance, servicing and refilling of all the fire extinguishers in the hospital.


• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.


• Ensure safety in the Hospital by making sure that security is alert to their job.


• Scrap management and waste disposal.


• Weekly, monthly quarterly and annual reports,


• Maintain oversight of all administrative responsibilities of team members within the branch.


• Support current and future business needs through the development, engagement, motivation and preservation of human capital.


• Nurture a positive working environment and develop strong relationships with cross-functional teams and departments


• Ensure legal compliance throughout administrative management.


• Perform any other duties may be assigned.

Education, Certification and Experience Requirements

• Bachelor’s Degree in Healthcare Administration or Business Administration


• Master’s Degree preferred


• Candidates must possess NYSC discharge Certificate or Exemption letter.


• Proficient with Healthcare Management Systems and Microsoft Office Suite


• Outstanding communication skills, both written and verbal


• Excellent organizational and multi-tasking skills


• Highly motivated team player willing to go the extra mile


• Proven work experience as an Administrative Officer, Administrator or similar role


• Solid knowledge of office procedures


• Strong organization skills with a problem-solving attitude


• Attention to detail.

Profile Requirements:

• People oriented and results driven


• Ability to architect strategy along with leadership skills.


• Excellent active listening, negotiation and presentation skills


• Competence to build and effectively manage interpersonal relationships at all levels of the company.


• Possesses excellent verbal and written communication skills.


• This job description is not exhaustive and will evolve as the Company’s organizational needs change.