• Application Deadline:
• Position: Personal Assistant to Managing Director


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

About the job

• Manage day-to-day operational and administrative duties


• Manage calendar and meeting schedule, using prioritization skills


• Draft memos, letters, e-mails, documents and other responses


• Coordinate logistics and materials for meetings and presentation, attend meetings, take notes, and produce minutes of meeting


• Handle all duties with a high degree of integrity, professionalism and confidentiality


• Provide quality service to both internal and external stakeholders


• Oversee and ensure that the office administrative functions are effectively carried out: Facilities, Pool Drivers and Dispatch Riders


• Ensure that mails are dispatched to appropriate locations in a timely manner


• Coordinate travel and logistics arrangement and itinerary preparation for local and international travels


• Manage end-to-end Protocol-related; including schedule of visits, escort, and hotel accommodation


• Supervise vendors to ensure that all office facilities (furniture, equipment, generators etc.) are in good working conditions


• Acquire, store and distribute supplies


• Liaison with Facility and Administrative functions


• Perform other duties as assigned by the MD

SKILLS

• Strong oral, written and presentation skills


• Active listening and good communication and strong interpersonal skills


• Ability to maintain Integrity and confidentiality


• Tech-savvy and experience with word processing and email programs


• Proficiency in appointment scheduling software such as MS Outlook


• Proactive approach to problem-solving


• Ability to multitask


• Strong time-management and organizational skills


• Advanced typing, note-taking and recordkeeping

REQUIREMENTS

• HND / B.Sc. in Administration, Mass Communication or related discipline


• A minimum of 3 years cognate experience as Personal Assistant to an Executive is essential


• Ability to manage internal and external correspondence