• Application Deadline: Thu, 5 Jan 2023 00:00:00 GMT
• Position: Administrative Manager (M/F)


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 1 year


• Location Borno


• Job Field Administration / Secretarial  , Project Management 
  

General objectives

The Admin Manager will implement and supervise all administrative operations Northeast base and its 3 subbases Nigeria. He/she will organize administrative support for programs, enforcing Solidarités International procedures. As per his JD he / she will be responsible for:

• Administrative management of personnel:


• Assist in welcoming and integrating new personnel, ensure they receive administrative briefing


• Supervise the administrative management of personnel recruitment and hiring at his/her base


• Draft employment contracts for employees at his/her base, and ensure that they are adhered to


• Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel


• Checking and validating payroll of the bases before sharing with coordination for payment.


• Centralise training requests from teams and set up a training plan


• Assist in ordering and determining disciplinary measures


• Apply the formalities provided for sanctions and for termination or breach of contract


• Calculate taxes, complete returns and make statements and payments to the necessary organizations


• Evaluate risks linked to changes in compensation and social policies


• Oversee the setting up of legal representation and consultation bodies for personnel at his/her base, and assist in conflict management and resolution


• Track the cost of living


• Team management


• Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated


• Train, support and evaluate the administrative team at his/her assignment base


• Plan and direct the activities of the administrative team


• Cash- Management /Accountancy:


• Manage his/her base's cash-flow and ensure that banks and cash boxes are well supplied


• Manage transfers and monitor the security of funds


• Formulate cash-flow forecasts with the logistics officer and the program managers


• Supervise the upkeep and security of safes and cashboxes


• Validate all disbursements and commitments of expenditure, in compliance with Solidarités International procedures


• Supervise account keeping at his/her base, monitor cash balances


• Validating financial payments as bank signatory


• Monitor bank books for his/her base and keep the safe


• Playing his /her role in monthly and annual closures


• Prepare and supervise the monthly closing, review, and integration of the accounting for his/her base


• Verify the accounting files before they are sent to coordination


• Budgetary / financial Management:


• Update allocation boards for his/her base, reviewing LFUs, OFUs,


• Update and analyse budget follow up in conjunction with logistic and program teams


• Make connections between budgetary consumption and activity progress


• Propose solutions if necessary, indicating financial risks & gaps and finding solutions to fix them


• Monitor functioning costs at his/her assignment base


• Oversee adherence to donor administrative procedures


• Aid the administrative coordinator in formulating financial reports and carrying out audits


• Assist in formulating budgets for new projects


• Administrative management of the base


• Verify and validate all contracts drafted at the base


• Assist in selecting Solidarités International premises


• Ensure administrative monitoring of insurance locations, claims and contracts


• Reporting/communication:


• Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force


• Take part in meetings relating to administrative aspects, represent Solidarités International on request and/or by order


• Supervise the sending of administrative files to the coordination


• Ensure administrative and financial reports are made to the coordination according to the Solidarités administrative calendar


• Priorities for the 2/3 first months


• Decentralization of base finance management from Coordination to base


• Ensure close follow-up of completion of on-going projects with a specific attention to budget and administrative support needs at base level


• Support the new set up of Borno base, ensuring clear communication channels with the subbases and with coordination

YOUR PROFILE

Experience:

• Professional experience: 1 year of experience in similar position


• Experience in remote management would be an asset


• Previous experience with SI is an asset


• Personal qualities:


• Reliable, honest,


• Very good organizational skills


• Resistance to stress,


• Good interpersonal skills (communication), team player,


• Capacity to delegate and to manage,


• Technical competences:


• Languages: fluent in English


• Excellent analytical skills, writing and speaking


• Knowledge of general administrative management and SI tools (LFU, OFU, SAGA BOUSSOL, Homere, etc.)


• Excellent knowledge of MS office applications (Word, Excel, PowerPoint)


• Priorities for the 2/3 first months


• Decentralization of base finance management from Coordination to base


• Ensure close follow-up of completion of on-going projects with a specific attention to budget and administrative support needs at base level


• Support the new set up of Borno base, ensuring clear communication channels with the subbases and with coordination

SI WILL OFFER YOU

• A salaried post:


• According to experience, starting from 1800 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem of 600 USD


• SOLIDARITÉS INTERNATIONAL also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.


• Social and medical cover:


• Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.