• Application Deadline: Fri, 30 Dec 2022 00:00:00 GMT
• Position: Front Desk / Assistant Administrative Officer


• Job Type Full Time


• Qualification OND


• Experience 3 years


• Location Lagos


• City Ikoyi


• Job Field Administration / Secretarial 
  

Job Description

• You must be a professional who will manage the front desk of our organization.


• You are the first point of contact for our guests after their clearance at the security post.


• In addition, you will also perform various administrative and clerical tasks.


• You will also provide support to our managers and employees, assisting in daily office needs and managing the company’s general administrative activities.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office


• Direct visitors to the appropriate person and office


• Develop and maintain a filing system


• Write and distribute email, correspondence memos, letters and forms


• Assist in the preparation of regularly scheduled reports


• Develop and maintain a filing system


• Submit and reconcile expense reports


• Provide general support to visitors


• Act as the point of contact for internal and external clients


• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers


• Update and maintain office policies and procedures


• Answer, screen and forward incoming phone calls


• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)


• Provide basic and accurate information in-person and via phone/email


• Receive, sort and distribute daily mail/deliveries


• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)


• Perform other clerical receptionist duties such as filing, photocopying, and transcribing.

Requirements and skills

• A minimum of OND; additional certification in Office Management / Human Resource / Customer Care is a plus


• At least 3 years relevant work experience.


• Proven work experience as a Receptionist, Front Office Representative or similar role


• Knowledge of office management systems and procedures


• Proficiency in Microsoft Office Suite


• Hands-on experience with office equipment


• Professional attitude and appearance


• Excellent time management skills and the ability to prioritize work


• Attention to detail and problem solving skills


• Solid written and verbal communication skills


• Ability to be resourceful and proactive when issues arise


• Excellent organizational skills


• Multitasking and time-management skills, with the ability to prioritize tasks


• Customer service attitude.