• Application Deadline:
• Position: Administrative Assistance


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 3 years


• Location Lagos


• City Victoria Island


• Job Field Administration / Secretarial 
  


• Salary Range ₦150,000 - ₦200,000/month
  

Duties:

•  Responsible for managing office services by ensuring office operations and procedures are organized,


•  Correspondences are controlled, filing systems are designed, archives in and out of the office are


•  Maintained, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.


•  Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office


•  Ensure that results are measured against standards, while making necessary changes along the way.


•  Responsible for recruiting staff for the office and providing orientation to new employees


•  Ensure top performance of office staff by providing them adequate coaching and guidance


•  Responsible for ensuring office financial objectives are met by preparing annual HR/Admin budget,


•  planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.


•  Participate actively in the planning and execution of company events


•  Ensure security, integrity, and confidentiality of data


•  Deal with complex administration queries & complaints on the telephone, by e-mail or in person


•  Prepare submission documents such as Request for Proposal/Information (RFP/RFI) documents.


•  Collate contracts for all staff, issue and follow up on receipt of signed contracts


•  Address serious matters of indiscipline by issuing memos and warning letters to staff


•  Organize purchase and distribution of Christmas gifts to various Clients


•  Organize the general cleaning of the office once every month.


•  Ensure all insurances and documentation are constantly up to date e.g., Vehicle, Group Life and Health,


•  Arrange project meetings along with associated requirements e.g., Hotel booking, Transportation, Flight reservations, Book meeting rooms, Prepare reports etc.


•  Collate tables on absences, lateness and leave of staff and pass copies to the accounts department by the end of each month.


•  Supervise maintenance of other works that need to be done in the office.


•  Monitor and manage all office telephone lines and DSTV to enable appropriate billing


•  Monitor and arrange renewal of all vehicle registration license, and any other vehicle documentation


•  Attend to duties as assigned by the partners and directors of the firm.

Requirements:

• HND/BSC in any field


• 2 to 3 years’ experience


• Proficient use of Outlook, Excel, Word, PowerPoint, etc